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General Terms and Conditions applicable to Use of a Web Site.

Privacy Policy

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This is to certify that the Board of Trustees of the American University of Madaba, on March 18, 2013 pursuant to its By-laws, with waiver of notice, adopted as follows:

Waiver, Consent and Approval

The American University of Madaba Board of Trustees hereby waives notice, affirmatively consents and approves the adoption of the following resolution:

RESOLVED, The American University of Madaba prohibits discrimination on the basis of race, colour, gender, sexual orientation, age, religion, national origin, physical disability, or veteran status in its recruitment, admissions, employment, evaluation, and advancement policies.

Regulations of the Center for Consultation,

Studies, & Training at the American University

Of Madaba

Instruction Number (12) for the Year 2017

Instructions of the Center for Consultation, Studies, & Training at the

American University of Madaba

Article (7) of the Jordanian Universities Law Number 20 of the year 2009 and

its amendments

Article (1):

These instructions are called the "Instructions of the Center for Consultation, Studies and

Training at the American University in Madaba" and are effective from the date of their approval

by the Board ofTrustees.

Article (2):

The following words, wherever stated in these Instructions, shall have the meanings assigned to

them below unless otherwise indicated by the context:

Board ofTrustees:

University:

Center:

President:

Chairman of the Council:

Council:

Director:

Article (3):

Board of Trustees ofthe University

American University of Madaba

Center for Consultation, Studies and Training

President ofthe University

Chairman of the Center's Council

Council of the Center

Director of the Center

The Center is an administrative department affiliated with the President or his deputy, and the

University's regulations and instructions apply to it.

Article ( 4):

The Center aims at providing consultation services, holding training courses, conducting studies

for the public and private sectors in Jordan and abroad, and holding seminars and conferences in

all areas within the university's potential.

Article (5):

The Center shall carry out its tasks and activities in accordance with an annual plan prepared by

the Council in light of the needs of the society and the contractual parties benefiting from the

service, and shall be effective after its approval by the Board of Trustees:

The Center undertakes the following tasks:

1. Strengthening relations with the local, Arab and international community to disseminate the

University's mission.

2. Issuing and documenting scientific publications.
3. Providing consultations, studies, & services to ministries, institutions, companies and

individuals, and supervising their organization and implementation.

4. Holding courses, programs, workshops, seminars and conferences that fall within its

objectives.

5. Following up on the implementation of the agreements between the university and other

institutions regarding the center.

6. Establishing a database for the University for educational, scientific, research and

consultation purposes.

7. Conducting tests, analysis, & measurements and issuing reports with results.

Article (6):

1. The council composed of nine members as follows:
2. The Chairman of the Council for two years appointed by the President.
3. The Director for one year.
4. Five ofthe university staff with specializations related to the work ofthe center appointed

by the president of which three are academics.

4. Two of the experienced and competent in the work of the Center from outside the

university appointed by the President for a year based on the recommendation of the

Chairman of the Council.

1. When forming the Council for the first time, three of the members mentioned in item (3) of

this Article shall be appointed for one year and the rest of the members for a period of two

years to ensure continuity of expertise in the Council.

Article (7):

The Council shall assume the following duties:

1. Preparing the Center's work plan.
2. Approving contracts and agreements concluded by the Center with the beneficiaries.
3. Making any suggestions and recommendations to the President related to supporting the

Center's work, raising its level, and promoting it.

4. Discussing the draft budget of the Center and submitting it to the President through the

Director in coordination with the Chairman of the Council for approval as appropriate.

5. Discussing the annual report of the Center or any reports presented by the Director in

coordination with the Chairman of the Council and submitting them to the President.

6. Taking care of any other matters presented by the Chairman of the Council.

Article (8):

The Chairman of the Council shall assume the powers vested in him by these instructions

delegated to him by the President and shall exercise the following duties in particular:

1. Representing the Center with the official and non-official bodies outside the university.
2. Providing the necessary requirements to enable the Center to achieve its objectives.
3. Communicating with concerned authorities inside and outside the Kingdom to activate the

Center's work.

4. Signing the agreements and contracts after their approval by the Council.

Article (9):

The Council shall meet at the invitation of its Chairperson once a month or whenever the need

arises.

Article (10):

The President shall appoint, on the recommendation of the chairman of the Council, a Director of

the Center with experience for a renewable one year.

Article (11):

The Director shall undertake the following tasks:

1. Managing the center's affairs and directly supervising the implementation of its plan.
2. Representing the Center with the parties related to its work.
3. Prepare the draft budget of the Center and submitting it to the Council for discussion.
4. Preparing a draft contracts and agreements between the Center and the beneficiaries.
5. Issuing publications on the Center, its objectives and activities.
6. Preparing lists of scientific competencies available in and outside the university capable of

providing services to beneficiaries.

7. Assigning persons to carry out consultations, technical studies, training courses and services

necessary for the work of the Center.

8. Submitting an annual report on the work of the Center at the end of each year to the Council

and any other reports requested by the Council.

9. Executing any other work assigned to him by the Council.

Article (12):

The Center provides consultations, technical studies and services in accordance with agreements

concluded with the beneficiaries based on the rules and conditions determined by the Council.

This article applies to the courses that require this condition.

Article (13):

Consultations, studies and services shall not be provided by faculty or staff members without the

knowledge of the Center. With the approval of the President after consulting with the council,

tasks that do not conform to the nature of the Center's work may be excluded.

Article (14):

The consultation, technical studies and services at the center are assigned to:

1. Staff members and employees ofthe university.
2. Staff assigned to the Center for this purpose.
3. 3. Any person with the necessary skills and expertise from outside the university that the

Center believes the need to cooperate with.

Article (15):

The income of the Center consists of:

1. Proceeds of consultations, studies, services, training courses and software development.
2. Donations, grants, aids, supports, and any revenues accepted in accordance with the

University's laws, regulations and instructions.

3. The amounts allocated by the University in its annual budget.

Article (16):

1. Consultations, studies and training courses carried out within the university, using its

properties, services or employees, are dealt with as follows:

1. Direct and indirect costs for each consultation, study or training course shall be deducted

from the total income.

2. 2. The remaining sum is distributed as follows: 20% for the Center and 80% for those who

were assigned to consult, study or train.

1. Consultations, studies and training courses carried out within the university without the use

of its property, services or employees are dealt with by deducting 20% of their total revenues

for the Center and the rest shall be allocated to those who have been commissioned to consult,

study or train.

1. All revenues exceeding the cost of the Center's work, including the University's allocations,

are used in the expansion and development process and the addition of new facilities. The

Board of Trustees may, in justified cases, transfer some of the surplus revenues to the

University's budget to be used for purposes other than the Center's objectives.

Article (17):

1. The Director shall form a committee of the staff of the Center under his leadership or

appointed representative to determine the cost of each program and the fee to participate in it

in the light of its duration and cost. In all cases, the total fees of the program shall not be less

than its direct costs plus 20% thereof.

1. The University shall pay the fees for the participation of its employees in the courses closely

related to their work held by the Center upon the approval of the President provided that each

of them receives the certificate of the course, otherwise the participant shall pay the full

subscription fee. The Center, with the approval of the President, shall hold special training

programs for the employees of the University upon the request of the Dean or the concerned

director. Such fees shall be collected from the faculty or department allowances.

1. The siblings of the university employees shall be given a 50% discount on the participation

fees for the training courses.

Article (18):

Upon the recommendation of the director and the approval of the President, the wages of the

lecturers and the trainers, and the rewards of the assignees to consultations, studies, training

courses and research shall be paid according to the contract agreed between the parties.

Article (19):

Fees paid by those wishing to join the Center's programs and courses are refunded if the program

cannot be held on time.

Article (20):

The financial department shall collect the fees for participation in the courses and follow up the

financial Center transactions by collecting the funds and paying the related liabilities.

Article (21):

An advance payment of petty expenses in the name of the Director or his representative is made

to spend on the Center's activities, and it will be settled as appropriate.

Article (22):

The Board of Trustees shall decide in cases not provided for in these instructions.

Article (23):

The President, the Chairman of the Council and the Director are responsible for implementing these instructions.

Bylaws No. (1) of 2012

The American University of Madaba

Faculty Bylaws

Issued on the Basis of

the Higher Education Council Resolution No. (46) dated 29/1/2012

Article 1

These Bylaws shall be named “The American University of Madaba Faculty Bylaws of 2012”, and shall go into effect as of 29/1/2012.

Article 2

The following words and phrases shall have, wherever they appear in these bylaws, their specified meanings unless otherwise indicated in context:

University The American University of Madaba

Council University Council of Deans

President University President

Committee Appointment and Promotion Committee

Article 3 The Council forms from amongst its members a committee called “Appointment and Promotion Committee”, consisting of the President, as chair, and (6) members holding the rank of Professor, to deal with issues pertaining to faculty members in accordance with the stipulations of these Bylaws.

Article 4 University faculty members are appointed, promoted, tenured, granted sabbatical and unpaid leaves, delegated, seconded, transferred to a higher category within the same rank, their resignations accepted, and their services terminated by a decision issued by the Council upon a recommendation from the Committee and both faculty and department councils.3

Appointment and Tenure

Article 5 Faculty members to be appointed at the University shall have:

a) Obtained an academic degree or a professional certificate in their fields of study that qualifies them to teach at the University, provided that such a degree or certificate was preceded by the General Secondary School Certificate or its equivalent and the Bachelor’s degree;

b) Obtained the academic degrees referred to in (a) of this article through regular study requiring full attendance in recognized universities;

c) Competence to take up university tasks;

d) Physical fitness, as per a medical report issued by the medical authority accredited by the University; and

e) No previous conviction of misdemeanor or felony encroaching upon honor, dignity, and public rules of conduct.

Article 6

Instructors to be appointed at the University, except for those to be appointed in the Faculty of Arts and Design, shall have:

a) Obtained the Master’s degree or its equivalent from a recognized university in the field of study in which they are to be appointed; and

b) Worked after obtaining the Master’s degree for no less than three consecutive years in teaching at a recognized university or university institute and published at least one research article during that period.

Article 7

a) Assistant Professors to be appointed at the University shall have obtained the Ph.D. degree or its equivalent from a recognized university, or a valid professional or technical certificate in the field of study equivalent to the Ph.D. degree from a recognized academic or professional institution, and have at least one research article published or accepted for publication in an accredited journal after obtaining the Ph.D. degree.

b) Taking what is stipulated in paragraph (a) of this article into consideration, Assistant Professors to be appointed in the Faculty of Arts and Design or the Department of Architecture shall have produced, after obtaining the degree, at least one object d’art or work of architecture that meets the criteria to be met in the objects d’art or works of architecture accepted for the purpose of promotion.

Article 8

Associate Professors to be appointed at the University shall have:

a) Obtained the academic degree stipulated in Article (7) of these Bylaws;

b) Held the rank of “Assistant Professor” for at least (5) years at a recognized university or professional or technical institute at the university level; and

c) Published valuable research leading to the advancement of knowledge, provided that this research was carried out after obtaining the academic qualification stipulated in Article (7) of these Bylaws, meet the requirements and specifications required by the University 4

for promotion to the rank of ‘Associate Professor’, and be evaluated in accordance with the procedures followed by the University.

Article 9 Professors to be appointed at the University shall have:

a) Obtained the academic degree stipulated in Article (7) of these Bylaws;

b) Held the rank of “Associate Professor” for at least (5) years at a recognized university or scientific institute at the university level; and

c) Published, while holding the rank of ‘Associate Professor’, valuable research leading to the advancement of knowledge, provided that this research meet the requirements and specifications required by the University for promotion to the rank of Professor, and be evaluated in accordance with the procedures followed by the University.

Article 10 a) If a faculty member is appointed at the University in accordance with these Bylaws, the maximum probation period based on the academic rank at which they are appointed shall be as follows:

- Six years for the rank of ‘Instructor’.

- Eight years for the rank of ‘Assistant Professor’ or ‘Associate Professor’.

- Three years for the rank of ‘Professor’.

b) If a faculty member was appointed prior to the issuance of these Bylaws, the maximum period of their probation shall be calculated as of the date of issuance of these Bylaws, provided that their previous period prior to the issuance of these Bylaws is counted.

c) If a decision to grant tenure to the faculty member has not been issued during their probation period stipulated in paragraph (a) of this article, their service shall legally be considered terminated.

d) The Council may extend the probation period for any faculty member year by year for a period not exceeding (3) three years at most.

Article 11

a) In view of Article (10a) of these Bylaws, faculty members shall be considered for tenure status if they:

1- Are Jordanian;

2- Have been successful in teaching and university work;

3- Have been promoted to a higher rank at the University, unless they are instructors, in which case promotion is substituted for by transfer to category (A) of the rank of ‘Instructor’;

4- Have not received the penalty of ‘warning’; otherwise, their tenure is delayed for one year; and

5- Have not received the penalty of ‘ultimatum’; otherwise, their tenure is delayed for three years.

 b)

1. The President may, for reasons convincing to him, terminate the services of a faculty member during the probation period, provided that they are notified of this decision at 5 least three months prior to the end of their service. Such faculty members may not be reappointed at the University.

2. The President may, in cases he considers appropriate and justified, not abide by the temporal condition for notifying faculty members of the termination of their service stipulated in (b1) of this article.

c) Faculty members whose service at the University was not legally terminated may be reappointed, in which case they are placed on probation anew in accordance with these Bylaws.

Article 12 The probation period for faculty members shall be considered part of their actual service at the University.

Article 13 a) The annual increment for faculty members holding the rank of ‘Assistant Professor’ or higher shall be suspended by a decision issued by the Council if their published work acceptable for promotion has stopped for two years, unless they have been assuming an administrative position at the level of dean or higher during that period.

b) The faculty member’s service shall be legally terminated in any of the following cases:

1. If they are appointed at the rank of ‘Assistant Professor’ or ‘Associate Professor’ in accordance with the stipulations of these Bylaws but are not tenured within eight years of their appointment.

2. If they have been tenured but have not had a single article of research published or accepted for publication for the past five years, unless they have been assuming an administrative position during that period.

Transfer and Promotion

Article 14 Assistant and Associate Professors shall be transferred from one category to a higher one within the same rank when they have seniority in the category from which the transfer is requested for at least five years. Instructors, on the other hand, are required to have seniority in salary for at least six years after obtaining the academic qualification on the basis of which they have been appointed. In all cases, however, faculty members are required to have published research works during their actual service at the University, provided that they meet the conditions and specifications of research works required for promotion.

Article 15 a) Faculty members are promoted to the rank of ‘Associate Professor’ or ‘Professor’ if they:

1- Have had seniority in the rank from which they are to be promoted for at least five years, with at least three years of which at the University. This period may, however, be reduced to four years if the faculty member has accumulated twice the points needed for promotion.

2- Have been successful in teaching.

3- Have been successful in their relations with others in their university work.6

4- Have been active in community service and development.

5- Have, while occupying the rank from which to be promoted, had valuable research work in their field of specialization published, or accepted for publication, in accredited journals, provided that part of the research work has been published while they are at the University. Exceptional professional or artistic works undertaken while holding the rank may be considered as part of the scientific work accepted for promotion.

6- Have submitted scientific work that meets the minimum requirements for promotion established by the Council.

b) 1. Taking the promotion regulations into consideration, the Council takes a decision concerning promotion in view of the results arrived at in the referees’ reports.

2. Should there be a discrepancy in the referees’ reports and recommendations, the Council may take the decision that it deems appropriate concerning promotion.

Article 16 The Council may, on the basis of a recommendation submitted by the President, name a faculty member as ‘Honorary Professor’ if they have spent at least fifteen years in the service of the University while holding the rank of ‘Professor’, have contributed during their work at the University exceptional services leading to its growth and development, and if their services ended as a result of their becoming seventy years old or upon their own request. The honorary professor keeps all their academic rights, and benefits from all services offered by the University. The University, on the other hand, may benefit from their experience in teaching and supervision, among others, against a remuneration determined by the President.

Faculty Tasks

Article 17 Faculty members are entitled, in their academic work, to full freedom of thinking, expression, publication, and exchange of ideas, as long as these activities are in line with the effective laws and bylaws.

Article 18 a) The tasks of University faculty members include:

1- Teaching and evaluation.

2- Undertaking theoretical and applied research and studies.

3- Community service and development.

4- Supervising university dissertations, student research articles, reports, social and scientific activities, and providing proper directions to them.

5- Full attendance to their academic duties in serving the University.

6- Academic advising.

7- Participation in University councils and committees, and in those where the University is involved.7

8- Any other matters they are requested to participate in as part of their service to the University.

b) Faculty members are not allowed to accept any work outside the University before obtaining prior written approval from the President, upon a recommendation from the dean of the faculty and in accordance with special regulations issued for this purpose.

Article 19 a) The number of weekly working hours for faculty members shall be (40) hours, distributed among teaching, scientific research, community service and development, and the other university tasks. The faculty tasks shall be determined by the department chair and the faculty dean, and their performance is subsequently evaluated in view of their productivity.

b) Taking what is stated in paragraph (a) of this article into consideration, the maximum teaching load for faculty members shall be (9) nine credit hours for the Professor, (12) twelve credit hours for the Associate and Assistant Professors, and (15) fifteen credit hours for the Instructor.

c) The President may reduce the teaching load for the faculty member who assumes academic or administrative responsibilities in accordance with special regulations issued by him.

Vacations and Leaves

Article 20 a) The annual vacation for faculty members shall be as follows:

1- Eleven weeks for faculty members.

2- Eight weeks for faculty members assuming administrative responsibilities.

b) The annual leave stated in paragraph (a) of this article shall be distributed among semesters, and it may not be carried over to the following year.

c) Faculty members assigned a teaching load in the Summer Session shall be considered as full-time faculty members for the purposes of holding department and faculty council meetings.

d) The President may assign work to faculty members during their annual vacation.

Article 21 a) Tenured faculty members holding the rank of ‘Professor’ or ‘Associate Professor’ may be awarded a sabbatical leave for a whole year, undivided or divided into two semesters, for every six years spent in University service, provided they submit an outline of the scientific, professional, or artistic project(s) they would undertake during the leave. In their sabbatical leave, faculty members shall receive their salaries along with all allowances.

b) Faculty members who have been awarded sabbatical leaves may, upon the consent of the President, work during their sabbatical leaves in universities or scientific research centers, or related institutions, within and without Jordan.

c) Sabbatical leaves are considered as actual service for all purposes except counting them for the purpose of getting another sabbatical leave.8

d) The faculty member who has been awarded a sabbatical leave shall submit to the dean of their faculty, upon the end of that leave, the scientific or artistic work(s) they have completed during the leave to be evaluated by the Scientific Research Council in view of the principles laid out in the original outline mentioned in (a) of this article. The work(s) and the evaluation shall then be forwarded to the President for approval. Should they not be approved, all amounts of money paid by the University shall be recovered, and the sabbatical leave shall be considered taken without counting it for the purposes of promotion, end-of-service gratuity, saving, or for fulfilling the temporal requirements for getting an alternate assignment or another leave.

e) Resignation of a faculty member from work at the University while on a sabbatical leave or before the elapse of one year of actual work at the University after the end of the sabbatical leave shall not be accepted unless the whole amount of money paid to them is recovered. In this case, the sabbatical leave shall not count towards the end-of-service gratuity and saving.

Article 22 a) Tenured faculty members may, after spending at least five years of work at the University, be awarded a leave without pay for one semester or one year, subject to renewal, provided it does not exceed five consecutive years. They may not be awarded such a leave again, according to this article, unless twice the duration of the previous leave has elapsed.

b) A faculty member who is appointed as president of a Jordanian university is exempt from the temporal condition referred to in (a) of this article.

c) A faculty member who is appointed as a cabinet minister is exempt from the tenure and temporal conditions.

d) In special cases, however, the President may, at his discretion, grant a faculty member an exigent leave without pay for a period not exceeding two semesters.

e) Unpaid leaves granted to faculty members may not count as part of the actual service at the University for the purposes of receiving a sabbatical leave, promotion, end-of-service gratuity, and saving, but they count towards seniority in salary only if the leave is spent at a university or university-level scientific institute recognized by the University.

Article 23 The President may, upon consultation with the faculty dean and department chair, grant faculty members a leave not exceeding fifteen days to perform Hajj (Pilgrimage to Mecca), provided that this leave is granted only once throughout their work at the University.

Article 24 Sick and exigent leaves and the conditions under which they are granted shall be defined by regulations issued by the President.

Delegation, Alternate Assignment, and Missioning

Article 25 Faculty members may be delegated to perform the tasks of another job inside the University.9

Article 26 a) Tenured faculty members may be loaned to another university, government department or an international organization for one semester or more, provided that the duration of the loan in any case does not exceed three years. The same faculty member may not be loaned another time until the elapse of twice the duration of the previous loan.

b) Taking the provisions of paragraph (c) of this article into consideration, the period of the loan of a faculty member is considered part of their actual service at the University for the purposes of promotion, end-of-service gratuity, saving, and the sabbatical leave.

c) No salaries, allowances, expenses, or any other costs, whatever their type or reason, shall be carried by the University during the loan period, including the end-of-service gratuity, the University contribution in the savings fund and social security.

Article 27 a) Faculty members may be sent on scientific missions outside the University by a decision issued by the President upon a recommendation from the faculty council and department council. The period spent on the mission is considered part of their actual service at the University for the purposes of promotion, end-of-service gratuity, saving, and the sabbatical leave.

b) The President shall issue, upon consultation with the Council, the necessary regulations to organize matters related to missioning, including the financial matters.

Visiting Professors and Lecturers

Article 28 a) Faculty members may be employed on a contract basis or against a monthly stipend at the rank of Visiting Professor, Visiting Associate Professor, or Visiting Assistant Professor if they have:

1. Obtained the academic degree stipulated in Article (7) of these Bylaws.

2- Held the academic rank at a university recognized by the University and met the conditions of the rank at the University.

b) The services of the faculty members appointed in accordance with the provisions of paragraph (a) of this article shall not be considered for the purposes of promotion, end-of-service gratuity, saving, and housing.

Article 29 The President may, upon the recommendation of both the faculty and department councils, approve the appointment of full-time lecturers to work at the University in accordance with the conditions he deems necessary to be included in the contract.

Article 30 Full-time lecturers appointed at the University may be appointed as faculty members if they hold the Ph.D. degree or its equivalent, meet the conditions for appointment stipulated in Article (5), and have published at least two research articles while working at the University. Their services at the University as well as the research articles they have published while serving as full-time lecturers at the University may be considered for promotion.10

Article 31 a) The President may, upon the recommendation of the faculty dean in consultation with the department council, appoint part-time lecturers for teaching or training jobs at the University for a semester or more, in accordance with instructions issued by the President.

b) The President may invite people from outside the University to deliver lectures or to conduct research, teaching, or training at the University for a specified period of time, in accordance with instructions issued by him.

c) The President may give permission to people or local authorities to offer voluntary services to the University in accordance with regulations issued by him for this purpose.

Termination of Service

Article 32 a) The faculty member’s service at the University shall be terminated as of the date specified in the decision issued for this purpose, or the date of the occurrence of the event upon which the service is terminated, in each of the following cases:

1- Acceptance of resignation.

2- Completing 70 years of age, in which case the faculty member’s service is terminated as of the end of the academic year in which they become 70 years old.

3- End of service by law due to not getting tenured.

4- Job loss.

5- Termination of contract.

6- Dismissal from service.

7- Expulsion.

8- Losing one of the appointment conditions mentioned in these Bylaws.

9- Decease.

b) If the faculty member’s service ends due to decease, the University shall immediately pay their salary and allowances for the month in which they have died, in addition to their salary and allowances for the following month.

c) A faculty member whose service at the University ends due to their completing the age of 70 years may be reappointed on a contract basis as a full-time lecturer in accordance with regulations issued by the President for this purpose.

Article 33 a) A faculty member shall submit their resignation in writing to the dean of their faculty at least (3) months prior to the beginning of any academic semester. The President, however, may not abide by this temporal condition if there is a justification for that.

b) The faculty member shall be notified of the decision concerning their resignation within a period not exceeding (8) weeks of its submission date; otherwise, it shall be considered denied.

c) The faculty member who has submitted their resignation shall continue doing their work until it is accepted; otherwise, their job is considered lost.11

Article 34 Faculty members lose their jobs if they absent themselves from work without an excuse acceptable to the Council for more than three consecutive weeks, in which case they may not be reappointed at the University.

Violations and Disciplinary Measures

Article 35 Faculty members shall carry out their duties and tasks, abide by the effective laws, bylaws, regulations, and decisions, and refrain within this context from doing the following acts, which are subject to punishment:

a) Working outside the University without obtaining the written consent of the President.

b) Carrying out any deed contradicting their university duties and tasks.

c) Getting involved in any partisan, sectarian, or factional activities within the University.

d) Serving as members of councils of institutions and boards of directors of companies, unless they are delegated by the University or have received its consent.

e) Committing any act that may harm the reputation of the University or any of its employees.

Article 36 If a faculty member violates the effective laws, bylaws, regulations, and decisions, they shall be subject to any of the following disciplinary measures:

a) Forewarning: If this penalty is imposed on a faculty member twice in three consecutive years, it shall be raised in the third time to the penalty of ‘warning’.

b) Warning: If this penalty is imposed on a faculty member, their promotion shall be delayed for two years as of the Council’s decision date to promote them, and their annual salary increment shall be suspended for the same duration if they hold the rank of ‘Professor’. If this penalty is imposed twice in five consecutive years, it shall be raised in the third time to the penalty of ‘ultimatum’.

c) Ultimatum: If this penalty is imposed on a faculty member, their promotion shall be delayed for four years as of the Council’s decision date to promote them, and their annual salary increment shall be suspended for the same duration if they hold the rank of ‘Professor’. If they commit any violation thereafter, they shall be referred to the Disciplinary Council.

d) Dismissal from service, and receiving all their financial rights.

e) Dismissal from the University, along with depriving them from the University financial contribution to the savings fund. In this case, they may not be reappointed at the University.

Article 37 Taking the provisions of Article (35) of these Bylaws into consideration, the disciplinary penalties stated in Article (36) of these Bylaws shall be imposed by the following authorities:

a) The department chair may impose the penalty of ‘forewarning’.12

b) The faculty dean may impose the penalties of ‘forewarning’ and ‘warning’. Faculty members on whom the penalty of ‘warning’ has been imposed may submit an appeal to the President within seven days as of the date of notification.

c) The President may impose the penalties of ‘forewarning’, ‘warning’, and ‘ultimatum’.

d) The Disciplinary Council may impose any of the penalties stated in Article (36) of these Bylaws, in accordance with what it finds out to be suitable to the circumstances of the violation referred to it.

Article 38 a) No disciplinary penalty shall be imposed on a faculty member by anyone holding a lower academic rank, in which case the recommendation for imposing the penalty shall be referred to the holder of the higher academic rank having the right to impose it.

b) No disciplinary penalty shall be imposed, aggravated, or commutated before hearing the faculty member and allowing them to defend themselves in front of those authorized to look into the disciplinary procedures taken against them.

Article 39 a) The Disciplinary Council of First Instance shall formed by the Council from five University faculty members holding the rank of ‘Professor’, and on whom no penalty has been imposed, for a period of two years, subject to renewal. The Council shall appoint a chair to this Disciplinary Council from among its members. The Council may also exempt any of them from the membership of the Disciplinary Council or accept their request to be exempted.

b) The Appellate Disciplinary Council shall be formed by the Council from one of the Vice-Presidents, as chair, and four University faculty members holding the rank of ‘Professor’, and on whom no penalty has been imposed, for a period of two years, subject to renewal. The Council may exempt any of them from the membership of this Disciplinary Council or accept their request to be exempted.

c) The Council may appoint one or more standby members in each of the two disciplinary councils to substitute for any original member who absents themselves from the sessions of either of them with an acceptable excuse.

Article 40 Both disciplinary councils hold their meetings in response to a call from their chairs. The meeting is considered legal when all members attend it, and its decisions are taken by a majority of four out of five members, or a majority of three members provided the chair is one of them.

Article 41 a) A faculty member referred to the Disciplinary Council shall be provided with a copy of the violation declaration attributed to them. This copy shall be delivered to their workplace at the University or their place of residence at least seven days before the date of the session in which the violation is to be reviewed. The faculty member shall have the right to respond to that declaration in writing during that period.13

b) A faculty member referred to the Disciplinary Council shall have the right to review all papers contained in the declaration file, and to attend the Disciplinary Council sessions to defend themselves.

Article 42 a) The President may refer any violation involving a penal crime to the concerned attorney general to take legal action, and shall have to stop all disciplinary measures until the final judgment has been issued in the penal crime.

b) A judgment in the penal case entailing the faculty member’s non-responsibility or acquittal of the penal accusation shall not prevent the University from taking disciplinary measures against them according to these Bylaws.

Article 43 a) The President may suspend the work of a faculty member in any of the following cases:

1- If they have been referred to the Disciplinary Council.

2- If they have been referred to the attorney general at the request of the University.

3- If they have been referred to court as a result of committing any felony or misdemeanor encroaching upon honor, dignity, or public rules of conduct.

b) The President may determine the percentage of the salary and allowances to be paid to the suspended faculty member, provided it does not exceed 50%.

Article 44 a) The Disciplinary Council shall convene to look into the disciplinary case within a period of two weeks of the date of referring the case to it.

b) The sessions of the two disciplinary councils shall be confidential, including the session in which the decision is announced.

Article 45 The Council shall issue the necessary regulations to execute the articles of these Bylaws.

Financial Bylaw 

Financial Bylaw at the American University of Madaba

Bylaw number (3) for the year 2012

Issued in accordance with the provisions of Article 35

Of the Jordanian Universities Law No. 20 of 2009 and its Amendments

Chapter One

Name of the Bylaw and its Terms

Article 1

This bylaw shall be titled (Financial Bylaw at the American University of Madaba for the Year 2012), and it will be in effect upon its endorsement by the Higher Education Council.

Article 2

Unless context indicates otherwise, the following terms and expressions, wherever mentioned in this bylaw, shall have the following designated meanings below:

University                                      :       American University of Madaba

Board of Trustees                        :       Board of Trustees of the University

Board                                                :       The Board of the Directors Representing the Owner

President                                        :       President of the University

President Assistant                    :       President Assistant for Administrative & Executive Affairs

Department                                   :       Any administrative, scientific center, or Institute at the University

Director                                           :     Director of any administrative department, scientific center or institute at the University

Financial Director                        :       Director of the Financial Department at the University

Financial Employee                    :       An accountant, treasurer, auditor, bookkeeper at the University, & any Employee Assigned to collect, keep, or spend money

Employee                                       :       Any person working at the University as a member the teaching faculty and administrative staff

Budget Committee                     :       A Committee Formed to Follow up on the Budget Issues

Expenditure                                   :       All Amounts Allocated to Meet the University’s Due Obligations

Advance                                          :       amount disbursed in advance to accomplish specific operation or perform designated tasks to fulfil the University obligation due to contracts, agreements or guarantees to cover frequent petty expenses

Article 3

The provisions of this bylaw shall apply to all University financial affairs.

Chapter Two

Duties and Responsibilities

Article 4:

The President is responsible for the University’s funds and shall order their disbursement thereof in accordance with its annual budget and the decisions of its competent councils. He may delegate in writing any of the powers vested on him to any of his deputies, assistants, deans or directors at the University each according to the bounds of one’s position. The President may annul such delegation in writing.

Article 5

The Financial Department at the University shall be the party in charge of all financial transactions at the University. It shall seize University’s funds, collect them, and disburse its financial dues in accordance with University bylaws, regulations, and decisions issued accordingly.

Article 6

1. The Financial Director is accountable to the President for all the University accounts, transactions, their records, maintaining University funds, and verifying the application of the provisions of the present bylaw.
2. Financial Employees are responsible for performing their financial functions, and organizing financial entries, accounts, and records in accordance with the applicable laws and regulations.
3. Each Financial Employee at the University is personally accountable for any material loss to the University caused by his failure, mistake or negligence. In such case, the University shall collect it from him or her in a manner it deems appropriate.

Chapter Three

Budget

Article 7

The President, at the onset of every fiscal year, shall form the Budget Committee headed by the President Assistant and comprised by the membership of the Financial Director, and the Director of the Logistics Department, and two university employees.

Article 8

The University shall have its own independent annual budget.

Article 9

1. The University's annual budget consists of its estimated revenues and expenditures for a fiscal year beginning on the first day of January and ending on the last day of December of the same year.
2. The budget is organized in chapters, sections, and articles.

Article 10

1. The President shall issue the annual budget preparation procedures, its appendices, submission date, and accompanying data by the deans and the directors concerned, and under the supervision of the Financial Director, no later than November of each year so that the Board of Trustees may endorse it one month before the start of the University fiscal year.
2. After discussing it with the Board, the President shall present the draft budget to the Board of Trustees for endorsement one month prior to the start of the fiscal year, and then he shall submit it to the Higher Education Council for approval.
3. If the annual University budget is not approved before the beginning of the fiscal year, expenditure shall continue in monthly appropriations of which the President shall issue payment orders in the ratio of (1:12) of the budget of the previous fiscal year to cover the recurrent expenses and the rotated financial obligations provided that amounts spent in this manner shall be reimbursed from the new endorsed budget.

Article 11

Subject to Article (12) of this Bylaw, no allocations shall be utilized in the budget or its annexes other than for the purposes specified therein in such budget or annexes.

Article 12

During the fiscal year, additional allocations may be assigned to the budget annex in cases determined by the Board of Trustees, provided that they follow the same procedures and stages when the annual University budget is prepared, organized and endorsed with the exception of the provisions pertaining to submission dates.

Article 13

Allocated funds may be transferred according the following powers:

1. From one chapter to another by a decision of the Board of Trustees upon the recommendation of the President.
2. From one section to another within the same chapter by a decision of the Board of Trustees upon the recommendation of the President.
3. From one article to another within the same section by a decision of the President upon the recommendation of the President Assistant, the dean, or the competent director.
4. In all cases of fund transfer as stated in this Article, the Financial Director shall be consulted wherein the transfer does not conflict with the financial obligations incurred by the budget, and to ensure that there is sufficient savings permitting transfer.

Article 14

Savings realized in the budget of any year shall be utilized to finance operational and capital offsets in the budget of the following year, and it shall be entered under (former financial savings).

Article 15

Revenue received for any previous fiscal year shall be credited to the current fiscal year. Expenditures committed in any previous financial year and not paid to the beneficiaries during that year shall be credited to the current year's budget under the entry of (previous commitments).

Article 16

The expenditure shall be spent within the budgeted allocations, based on financial orders issued by the President or his authorized representative in writing.

Chapter 4

Expenditure

Article 17

1. The President shall issue the instructions concerning procedures for disbursement, auditing of transactions, division of expenses, the nature of the expenses, clarification of supporting documents for disbursement, and the manner of organizing and preparing the receipt vouchers.
2. Disbursement is performed according to financial documents they have been audited and authorized by the signature of the Financial Director as appropriate.

Article 18

1. Salaries, allowances and wages shall be paid three days before the end of each month. The President, in cases he deems fit, may pay them beforehand.
2. Salaries and allowances of the delegates in scientific missions or training courses abroad shall be paid in accordance with instructions issued by the Board of Trustees for this purpose.
3. University contractors and the seconded staff may be paid their deserved full summer vacation salaries, allowances, bonuses, compensation, and vacation allowances on the onset of or within the summer vacation, provided that their contracts or seconded loans end by the end of summer vacation, they have fulfilled their obligations to the university, and they have completed the clearance procedures as required. Furthermore, vacation allowances can be paid to those whose services have ended. The President may deduct part of these allowances to secure any unforeseen obligations on the part of any employee.

Article 19

Value of foreign purchases shall be paid abroad by letters of credits, money transfer, and electronic cards. Transfers may be made in one payment or payments to the account in advance provided that guarantees are taken to ensure the delivery of the purchases within the prescribed specifications and the specified times.

Article 20

1. No expense may be disbursed unless the commodities are supplied or the task is carried out and the documents that reinforce disbursement of the expense are submitted, with exception of the following cases:
2. The payment scheduled in advance in accordance with any contract or agreement in exchange for an advance payment guarantee.
3. Advances scheduled for emergency purposes.
4. Training fees, subscription fees for periodicals and magazines, contributions to local, regional and international organizations and associations and refundable insurances.
5. Expense shall be paid with a check, bank transfer, electronic card, or letter credits.

Article 21

If it is not possible to consolidate the payments or expenses which exceed one hundred (100) JD in documents or receipts for any reason, the person who made the expenditure must submit a written certificate with his signature showing the amount of this expenditure and that it is paid for the benefit of the university or for related works. Such testimony shall be certified by the President and shall be permitted in exceptional or extraordinary cases and the same person shall not repeat it without justification accepted by the Financial Director.

Article 22

The President shall issue instructions specifying the persons authorized to sign checks, remittances and documentary credits issued by the University, and their powers and the categories of their signatures.

Chapter Five

Revenue

Article 23

The Financial Director shall prepare the forms of major and minor receipts and vouchers with specific financial values as appropriate.

Article 24

Fund shall be credited to the University's account under official receipt vouchers; the payer shall be given a copy thereof. All receipts of such funds shall be recorded in the appropriate chapter or article pertaining to such accounts in the general budget for the current fiscal year. The President shall issue instructions of the procedures for collecting, recording, keeping and depositing such funds.

Article 25

1. University funds shall be deposited in a private account in banks approved by the President, and disbursement from this account may be carried out by the signature of the President, or his authorized representative, on the checks and orders directed at the banks. However, it is not permissible to use the university's money after collecting it and before depositing it for any reason.
2. The President shall limit the maximum cash amount permitted to be kept in the treasury of the Financial Department.
3. Deferred checks are deposited for their maturity in the bank for their collection.
4. Notwithstanding the provisions of paragraph (b) of this Article, the Finance Department shall reserve the right to retain any amount of money, if it is not possible to deposit the amount in the approved bank due to the reception of the amount by the university after the end of the banks' normal working hours, provided that the concerned person obtains a written approval from the Financial Manager to retain the amount, and that the amount shall be deposited with the Bank on the following working day.

Article 26

Money credited to the University account shall be returned to the payer in the following cases:

1. If approved by the University regulations and the instructions and decisions issued thereunder.
2. If the money has been obtained unlawfully or wrongly, it shall be refunded in this case with the approval of the Financial Director and according to the established instructions of the University if it does not exceed (2500 JD) two thousand and five hundred Dinars. If the amount exceeds that, it shall be refunded with the approval of the President upon the recommendation of the Financial Director.

Chapter Six

Advances and Trusts

Article 27

The President shall be authorized to issue a financial advance for any of the following purposes:

1. An advance for a scientific mission, training course, health insurance, dissertation printing cost, travel ticket expenses or other expenses determined in accordance with the regulations and decisions in force at the University, provided that the advance payment is repaid from the amounts due to the person who has received the advance.
2. A salary advance for newly appointed faculty members at the University during the first two months of their appointment, provided that the advance does not exceed twice their monthly salary, and shall be repaid from their salaries in six installments starting from the month following the date the advance is paid.

Article 28

1. The President may, as appropriate, issue a permanent or temporary advance to any of the employees of the University upon the recommendation of the President Assistant, and within the budget allocations, on condition that it is spent for the official purposes, as follows:
2. An advance of permanent expenses not exceeding (300 JD) three hundred Dinars, for those whose work requires continuous petty cash expenses. It is repaid under the invoices or approved claims or documents.
3. An advance of temporary expenses for purchases or services not exceeding (500 JD) five hundred Dinars and it payable after the end of the purchase or the performance of services under bills, receipts or enhanced documents.
4. An advance of permanent expenses to the President Assistant not exceeding 2000 JD two thousand Dinars payable periodically under invoices, approved requests or documents.
5. The Dean of Scientific Research may recommend to the President to issue a scientific research grant, from the allocated scientific research fund, to any of the researchers who have obtained financial support for their research in accordance with the regulations and instructions in force at the University, provided that the amount does not exceed (2500 JD) two thousand and five hundred Dinars, and it shall be duly repaid.
6. In special cases, the President may approve the disbursement of a temporary advance in excess of the amounts provided for in item (2) of paragraph (A) of this Article.

Article 29

The employee to whom the advance payment has been made shall be liable for the value of the advance from his or her own money. He or she shall prove that the money has been spent for its intended purposes by means of reinforcing documents and receipts, and provide proof of its cash balance. The Financial Director or his authorized representative shall monitor the movement of this advance and verify that it has been used for its intended purposes.

Article 30

1. Taking into account what is otherwise stated in this bylaw, the advance payment shall be made before the end of the fiscal year. In case of non-payment, it shall be deducted from the salary of the beneficiary in one lump sum. If this is not enough, the advance shall be paid from the salary of the next month.
2. If the beneficiary of the advance is outside Jordan upon the due date of its settlement, it shall be directly paid upon his return.
3. A temporary advance shall be paid immediately after the end of the purpose for which it was disbursed. In all cases, the retention period of the advance shall not exceed one month from the date of its disbursement.
4. Upon termination of the service of the employee to whom the advance payment has been made, the advance or its balance shall be recovered at once.

Article 31

Any amount paid to the University not stated in its budget or received for the benefit of any other party, shall be credited to a trust account. Details of this amount shall be recorded in the Register of Trusts. This amount shall be subject to the provisions of the present bylaw in the manner of its reception, entry and the validity of its disbursement. As for other trusts that are received by the University under special conditions, they shall be subject, in terms of their return or disbursement, to those conditions, whether they were returned by themselves, or in a manner that fulfills the interests of the University.

Article 32

Any trust that is not claimed after five years from the date of its receipt shall be credited to the university account, provided that the owner of the trust is notified to retrieve it, an announcement is placed in a prominent place at the university, or by any other means determined by the president before the end of that period.

Chapter Seven

Account, Records, Forms & Cards

Article 33

1. With the approval of the President Assistant, the Financial Director shall determine types and forms of records, forms and cards that must be maintained, used and organized to verify and control financial affairs of the University in accordance with the established accounting principles.
2. University accounts shall be organized and the basis their bookkeeping determined according to an accounting plan consistent with the classification and numbering of the budget.

Article 34

Used bonds, forms, financial records shall be kept at the university for a period no less than seven years following the end of their use. They may be disposed of thereafter in accordance with the instruction issued by the President. Furthermore, he may consent to deliver any of these records and documents to the competent authorities for documentation.

Chapter Eight

Internal & External Audit and Reports

Article 35

1. The Department of Internal Audit and Control shall be established in the university, and it shall directly be accountable before the President. It shall supervise the implementation of the items of University budget ranging from revenues, expenses, contracts and obligations, and ensure the proper functioning of the procedures in accordance with the applicable bylaws and. It shall also ensure that financial operations are consistent with international accounting standards, and submit quarterly reports, as well as an annual report to the President.
2. The University shall maintain the accounts and financial transactions regulating it operation in accordance with the accepted accounting principles. The accounts and final reports extracted from them are subject to auditing by a legal accountant appointed by the Board for such purpose.

Article 36

The Director of the Internal Audit and Control Department shall discuss any possible violation with the concerned director prior to confirming it as a violation and including it in the reports of the department.

Chapter Nine

General Provisions

Article 37

1. The Financial Director shall submit to the president a financial report every three months showing the financial conditions of the University with respect to revenues and expenditures.
2. The President shall submit to the Council of the Board of Trustees the final financial report and the closing account no later than three months after the end of the fiscal year.

Article 38

The President shall determine, in accordance with instructions issued by him upon recommendation by the President Assistant, the positions for which the occupants are required to provide financial guarantees. The instructions shall specify the amounts and conditions of such guarantees.

Article 39

The Director of Finance and the Director of Internal Audit and control shall be provided with a copy of each contract or agreement, which imposes rights, duties or financial dues on the university for relying upon them in the implementation of that contract.

Article 40

A doubtful debt shall be written off at the end of the fiscal year in accordance with the following powers:

1. By a decision of the President, if the amount does not exceed (1000 JD) thousand Dinars.
2. By a decision of the Board of Trustees and with the approval of the Board, if the amount exceeds (1000 JD) thousand Dinars and does not exceed (5000) five thousand Dinars.
3. By a decision of the Board, if the amount exceeds (5000 JD) thousand Dinars.

Article 41

Any financial employee who has in his possession securities or documents with financial values belonging to the University shall secure them in the accredited bank or in a special safe at the university.

Article 42

In case of a shortage or a financial deviation or misappropriation of university funds or falsification of records and books, the employee in charge of such funds, records, books and bonds shall inform the financial manager who shall in turn inform the president so that he can carry out the appropriate measures.

Article 43

The President may approve disbursement of the following appropriations and issue the regulations that control their disbursement:

1. Scientific trips for students.
2. Hospitality expenses, concerts and events.
3. Scholarships and awards for outstanding students.
4. Conferences held within the university.
5. Attendance of conferences, travel allowances and daily-paid jobs.
6. Compensation for employees the nature of whose work requires disbursement.

Article 44

The Board of Trustees shall issue executive regulations required to apply this bylaw.

Article 44

The Board of Trustees shall take decisions concerning cases not stated in this bylaw.

Regulations for Tuition Refund at the American University of Madaba No (1) of 2020

Issued on the Basis of Article “10” of the Law of Jordanian Universities

No. 18 of 2018

Article 1 These regulations shall be named “Regulations for Tuition Refund at the American University of Madaba of 2020” and shall go into effect after they have been duly approved.

Article 2

The financial provisions stipulated in these regulations shall apply to students who withdraw after completing registration and paying all tuition fees in the following cases:

a) Deferment of study, semester withdrawal, and withdrawal from the University.

b) Withdrawal from one or more courses unless one or more courses have been added instead of the withdrawn courses.  

Article 3 

100% of only the tuition fees of registered credit hours shall be refunded to students who withdraw before the beginning of the semester, as posted on the University calendar, or the beginning of the drop/add period, after they have completed the registration process.

Article 4 

50% of only the tuition fees of registered credit hours shall be refunded to students who withdraw during the drop/add period, after they have completed the registration process.

Article 5 

The percentages mentioned in Articles (3) and (4) shall be refunded after calculating the discount granted on the credit hours fees, if any.

Article 6 

No refund shall apply to students who withdraw from all courses in a semester after the end of the drop/add period.

Article 7 

The refundable deposit shall be refunded to the student upon their withdrawal from the University and completion of the required acquaintance procedure.

Article 8 

Semester registration fee shall not be refunded in any case.

Article 9 

If a course has been cancelled by the university during the drop/add period; the student may register for another course instead. Should this be not possible, the tuition fees for the cancelled credit hours shall be carried over to the following semester.

Article 10 

These regulations shall be named “Regulations for Tuition Refund at the American University of Madaba of 2020” and shall go into effect after they have been duly approved.

Article 11 

These regulations cancel any previous regulations or Decisions in this regards.