Web Site Terms and Conditions of Use

 

1. Terms

   By accessing this web site, you are agreeing to be bound by these web site Terms and Conditions of Use, applicable laws and regulations and their compliance. If you disagree with any of the stated terms and conditions, you are prohibited from using or accessing this site. The materials contained in this site are secured by relevant copyright and trade mark law.

2. Use License

   a. Permission is allowed to temporarily download one duplicate of the materials (data or programming) on The American University of Madaba's site for individual and non-business use only. This is the just a permit of license and not an exchange of title, and under this permit you may not:

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   v. transfer the materials to someone else or even "mirror" the materials on other server.

    

   b. This permit might consequently be terminated if you disregard any of these confinements and may be ended by The American University of Madaba whenever deemed. After permit termination or when your viewing permit is terminated, you must destroy any downloaded materials in your ownership whether in electronic or printed form.

3. Disclaimer

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   The American University of Madaba makes no guarantees, communicated or suggested, and thus renounces and nullifies every single other warranties, including without impediment, inferred guarantees or states of merchantability, fitness for a specific reason, or non-encroachment of licensed property or other infringement of rights. Further, The American University of Madaba does not warrant or make any representations concerning the precision, likely results, or unwavering quality of the utilization of the materials on its Internet site or generally identifying with such materials or on any destinations connected to this website.

4. Constraints

   In no occasion should The American University of Madaba or its suppliers subject for any harms (counting, without constraint, harms for loss of information or benefit, or because of business interference,) emerging out of the utilization or powerlessness to utilize the materials on The American University of Madaba's Internet webpage, regardless of the possibility that The American University of Madaba or a The American University of Madaba approved agent has been told orally or in written of the likelihood of such harm. Since a few purviews don't permit constraints on inferred guarantees, or impediments of obligation for weighty or coincidental harms, these confinements may not make a difference to you.

5. Amendments and Errata

   The materials showing up on The American University of Madaba's site could incorporate typographical, or photographic mistakes. The American University of Madaba does not warrant that any of the materials on its site are exact, finished, or current. The American University of Madaba may roll out improvements to the materials contained on its site whenever without notification. The American University of Madaba does not, then again, make any dedication to update the materials.

6. Links

   The American University of Madaba has not checked on the majority of the websites or links connected to its website and is not in charge of the substance of any such connected webpage. The incorporation of any connection does not infer support by The American University of Madaba of the site. Utilization of any such connected site is at the user's own risk.

7. Site Terms of Use Modifications

   The American University of Madaba may update these terms of utilization for its website whenever without notification. By utilizing this site you are consenting to be bound by the then current form of these Terms and Conditions of Use.

8. Governing Law

   Any case identifying with The American University of Madaba's site should be administered by the laws of the country of Jordan The American University of Madaba State without respect to its contention of law provisions.

 

General Terms and Conditions applicable to Use of a Web Site.

 

Privacy Policy

Your privacy is critical to us. Likewise, we have built up this Policy with the end goal you should see how we gather, utilize, impart and reveal and make utilization of individual data. The following blueprints our privacy policy.

• Before or at the time of collecting personal information, we will identify the purposes for which information is being collected.
• We will gather and utilization of individual data singularly with the target of satisfying those reasons indicated by us and for other good purposes, unless we get the assent of the individual concerned or as required by law.
• We will just hold individual data the length of essential for the satisfaction of those reasons.
• We will gather individual data by legal and reasonable means and, where fitting, with the information or assent of the individual concerned.
• Personal information ought to be important to the reasons for which it is to be utilized, and, to the degree essential for those reasons, ought to be exact, finished, and updated.
• We will protect individual data by security shields against misfortune or burglary, and also unapproved access, divulgence, duplicating, use or alteration.
• We will promptly provide customers with access to our policies and procedures for the administration of individual data.

We are focused on leading our business as per these standards with a specific end goal to guarantee that the privacy of individual data is secure and maintained.

This is to certify that the Board of Trustees of the American University of Madaba, on March 18, 2013 pursuant to its By-laws, with waiver of notice, adopted as follows:

Waiver, Consent and Approval

The American University of Madaba Board of Trustees hereby waives notice, affirmatively consents and approves the adoption of the following resolution:

RESOLVED, The American University of Madaba prohibits discrimination on the basis of race, colour, gender, sexual orientation, age, religion, national origin, physical disability, or veteran status in its recruitment, admissions, employment, evaluation, and advancement policies.

Regulations of the Center for Consultation,

Studies, & Training at the American University

Of Madaba

Instruction Number (12) for the Year 2017

Instructions of the Center for Consultation, Studies, & Training at the

American University of Madaba

 

Article (7) of the Jordanian Universities Law Number 20 of the year 2009 and

its amendments

 

Article (1):

These instructions are called the "Instructions of the Center for Consultation, Studies and

Training at the American University in Madaba" and are effective from the date of their approval

by the Board ofTrustees.

Article (2):

The following words, wherever stated in these Instructions, shall have the meanings assigned to

them below unless otherwise indicated by the context:

Board ofTrustees:

University:

Center:

President:

Chairman of the Council:

Council:

Director:

Article (3):

Board of Trustees ofthe University

American University of Madaba

Center for Consultation, Studies and Training

President ofthe University

Chairman of the Center's Council

Council of the Center

Director of the Center

The Center is an administrative department affiliated with the President or his deputy, and the

University's regulations and instructions apply to it.

Article ( 4):

The Center aims at providing consultation services, holding training courses, conducting studies

for the public and private sectors in Jordan and abroad, and holding seminars and conferences in

all areas within the university's potential.

Article (5):

The Center shall carry out its tasks and activities in accordance with an annual plan prepared by

the Council in light of the needs of the society and the contractual parties benefiting from the

service, and shall be effective after its approval by the Board of Trustees:

The Center undertakes the following tasks:

1. Strengthening relations with the local, Arab and international community to disseminate the

University's mission.

2. Issuing and documenting scientific publications.
3. Providing consultations, studies, & services to ministries, institutions, companies and

individuals, and supervising their organization and implementation.

4. Holding courses, programs, workshops, seminars and conferences that fall within its

objectives.

5. Following up on the implementation of the agreements between the university and other

institutions regarding the center.

6. Establishing a database for the University for educational, scientific, research and

consultation purposes.

7. Conducting tests, analysis, & measurements and issuing reports with results.

Article (6):

1. The council composed of nine members as follows:
2. The Chairman of the Council for two years appointed by the President.
3. The Director for one year.
4. Five ofthe university staff with specializations related to the work ofthe center appointed

by the president of which three are academics.

4. Two of the experienced and competent in the work of the Center from outside the

university appointed by the President for a year based on the recommendation of the

Chairman of the Council.

1. When forming the Council for the first time, three of the members mentioned in item (3) of

this Article shall be appointed for one year and the rest of the members for a period of two

years to ensure continuity of expertise in the Council.

Article (7):

The Council shall assume the following duties:

1. Preparing the Center's work plan.
2. Approving contracts and agreements concluded by the Center with the beneficiaries.
3. Making any suggestions and recommendations to the President related to supporting the

Center's work, raising its level, and promoting it.

4. Discussing the draft budget of the Center and submitting it to the President through the

Director in coordination with the Chairman of the Council for approval as appropriate.

 

5. Discussing the annual report of the Center or any reports presented by the Director in

coordination with the Chairman of the Council and submitting them to the President.

6. Taking care of any other matters presented by the Chairman of the Council.

Article (8):

The Chairman of the Council shall assume the powers vested in him by these instructions

delegated to him by the President and shall exercise the following duties in particular:

1. Representing the Center with the official and non-official bodies outside the university.
2. Providing the necessary requirements to enable the Center to achieve its objectives.
3. Communicating with concerned authorities inside and outside the Kingdom to activate the

Center's work.

4. Signing the agreements and contracts after their approval by the Council.

Article (9):

The Council shall meet at the invitation of its Chairperson once a month or whenever the need

arises.

Article (10):

The President shall appoint, on the recommendation of the chairman of the Council, a Director of

the Center with experience for a renewable one year.

Article (11):

The Director shall undertake the following tasks:

1. Managing the center's affairs and directly supervising the implementation of its plan.
2. Representing the Center with the parties related to its work.
3. Prepare the draft budget of the Center and submitting it to the Council for discussion.
4. Preparing a draft contracts and agreements between the Center and the beneficiaries.
5. Issuing publications on the Center, its objectives and activities.
6. Preparing lists of scientific competencies available in and outside the university capable of

providing services to beneficiaries.

7. Assigning persons to carry out consultations, technical studies, training courses and services

necessary for the work of the Center.

8. Submitting an annual report on the work of the Center at the end of each year to the Council

and any other reports requested by the Council.

9. Executing any other work assigned to him by the Council.

Article (12):

The Center provides consultations, technical studies and services in accordance with agreements

concluded with the beneficiaries based on the rules and conditions determined by the Council.

This article applies to the courses that require this condition.

Article (13):

Consultations, studies and services shall not be provided by faculty or staff members without the

knowledge of the Center. With the approval of the President after consulting with the council,

tasks that do not conform to the nature of the Center's work may be excluded.

Article (14):

The consultation, technical studies and services at the center are assigned to:

1. Staff members and employees ofthe university.
2. Staff assigned to the Center for this purpose.
3. 3. Any person with the necessary skills and expertise from outside the university that the

Center believes the need to cooperate with.

Article (15):

The income of the Center consists of:

1. Proceeds of consultations, studies, services, training courses and software development.
2. Donations, grants, aids, supports, and any revenues accepted in accordance with the

University's laws, regulations and instructions.

3. The amounts allocated by the University in its annual budget.

Article (16):

1. Consultations, studies and training courses carried out within the university, using its

properties, services or employees, are dealt with as follows:

1. Direct and indirect costs for each consultation, study or training course shall be deducted

from the total income.

2. 2. The remaining sum is distributed as follows: 20% for the Center and 80% for those who

were assigned to consult, study or train.

1. Consultations, studies and training courses carried out within the university without the use

of its property, services or employees are dealt with by deducting 20% of their total revenues

for the Center and the rest shall be allocated to those who have been commissioned to consult,

study or train.

1. All revenues exceeding the cost of the Center's work, including the University's allocations,

are used in the expansion and development process and the addition of new facilities. The

Board of Trustees may, in justified cases, transfer some of the surplus revenues to the

University's budget to be used for purposes other than the Center's objectives.

Article (17):

1. The Director shall form a committee of the staff of the Center under his leadership or

appointed representative to determine the cost of each program and the fee to participate in it

in the light of its duration and cost. In all cases, the total fees of the program shall not be less

than its direct costs plus 20% thereof.

1. The University shall pay the fees for the participation of its employees in the courses closely

related to their work held by the Center upon the approval of the President provided that each

of them receives the certificate of the course, otherwise the participant shall pay the full

subscription fee. The Center, with the approval of the President, shall hold special training

programs for the employees of the University upon the request of the Dean or the concerned

director. Such fees shall be collected from the faculty or department allowances.

1. The siblings of the university employees shall be given a 50% discount on the participation

fees for the training courses.

Article (18):

Upon the recommendation of the director and the approval of the President, the wages of the

lecturers and the trainers, and the rewards of the assignees to consultations, studies, training

courses and research shall be paid according to the contract agreed between the parties.

Article (19):

Fees paid by those wishing to join the Center's programs and courses are refunded if the program

cannot be held on time.

Article (20):

The financial department shall collect the fees for participation in the courses and follow up the

financial Center transactions by collecting the funds and paying the related liabilities.

Article (21):

An advance payment of petty expenses in the name of the Director or his representative is made

to spend on the Center's activities, and it will be settled as appropriate.

Article (22):

The Board of Trustees shall decide in cases not provided for in these instructions.

Article (23):

The President, the Chairman of the Council and the Director are responsible for implementing these instructions.

Employee Bylaws

 

American University of Madaba (AUM)

 

2012

 

© AUM 2012

 

American University of Madaba Employee Bylaws

 

Issued on the Basis of Article (35) of the Law of Jordanian Universities No. 20 of 2009 and its Amendments

 

 

Article 1         These Bylaws shall be named “American University of Madaba Employee Bylaws of 2012”. They shall go into effect after they have been duly approved.

 

Article 2         The following words and phrases shall have, wherever they appear in these bylaws, their specified meanings unless otherwise indicated in context:

 

                        University                   American University of Madaba

                        Council                        University Council

                        President                     University President

                        Faculty                                   Any faculty or deanship at the University

                        Dean                            Faculty Dean or Dean of Student Activities at the University

                        President’s Assistant   President’s Assistant for Administrative and Executive Affairs

                        Unit                             Main administrative unit in the administrative, technical or service                                       organization at the University which includes two or more                                                   departments

                        Center                         Any center established at the University

                        Department                 A subdivision of a Unit comprising two or more Divisions

                        Division                       A subdivision of a Department comprising two or more Sections

                        Section                                    A subdivision of a Division

                        Director                       The director of a Unit, Center, or Department at the University

                        Committee                  The Employee Affairs Committee at the University established in                                       accordance with the provisions of these bylaws

                        Employee                    Any person appointed by a decision from the concerned authority in                                   a classified job or on a contract, but does not include those                                                   appointed against a daily stipend or remuneration

                        Worker                        Any person appointed by a decision from the concerned authority                                       against a daily stipend

                        Job Table                     A table of jobs allotted to the faculties, deanships, units, and                                               departments of the University issued by the Council at the beginning                                  of each fiscal year      

                        Category                     A group of jobs with grades, salaries, specifications, and                                                      responsibilities stipulated in these bylaws

                        Medical Authority      Specialized Medical Committee Accredited by the University

                       

Article 3          These bylaws shall apply to all employees at the University or in any of its institutes or centers.

 

Article 4        University employees are classified into the following categories:

1. a) Classified employees, who are appointed in classified permanent jobs whose titles, categories, grades, and salaries are stated in the Job Table, provided their service at the University is not less than two years.
2. b) Contract employees, who are appointed on a contract made between them and the University for a fixed period of time. All terms of the contract shall apply to them in all matters related to their salaries, increments, leaves, transfer, and service termination. The provisions of these bylaws apply to them in as much as they are not in contradiction with the provisions and stipulations stated in their employment contracts.

 

Article 5         a) The University may hire persons, defined in these bylaws as ‘workers’, against daily wages in view of the financial resources allocated in the University budget for this purpose.

1. b) The President may hire persons temporarily on the account of the established projects, such as research projects, or on the account of deposits. Their financial allowances shall be paid out of the allocations of those projects or from the deposits account and their services are terminated at the conclusion of the projects or the depletion (running out) of allocations.
2. c) The provisions of the effective Jordan Labor Law shall apply to those hired in accordance with items (a) and (b) of this article.

 

Article 6          The administrative staff classified jobs at the University are categorized as follows:

1st Category: This category includes the leading administrative and highly specialized positions. No persons shall be appointed in or promoted to this category unless they hold at least the first university degree, in addition to the other qualifications and experiences stipulated in these bylaws, provided the required practical experience is not fewer than five years. The responsibilities of this category’s jobs include:

1. Proposing the general policy for the Unit, Center, or Department in                   which they work.
2. Preparing action plans for the programs, projects, and services                  performed by the Unit, Center, or Department, and following them up                               and supervising their execution.

2nd Category: This category includes the positions which are responsible for specialized works in the applied and natural sciences and humanities, such as the medical, engineering, economic, agricultural, administrative, legal, educational, accounting, and financial professions, and any other such professions, and for supervising these works. No persons shall be appointed in this category unless they hold at least the first university degree.

3rd Category: This category includes the positions which are responsible for basic works in administrative, clerical, accounting, and training fields, warehouse, supplies, and library affairs, artistic, handicraft, and vocational works, or any other such works, and for supervising these works. No persons shall be appointed in this category unless they hold at least a community college diploma or its equivalent.

4th Category: This category includes the positions which are responsible for allied professional handicraft works, and supervising their execution, or for performing certain tasks.

       

Article 7          The titles, categories, groups, qualifications, appointment conditions, grades, and salaries of university jobs shall be defined in the job classification table issued by the President upon a recommendation from the Committee.

 

Appointment

 

Article 8      1. The President shall establish a committee called ‘Employee Affairs Committee’, consisting of five members, with the President’s Assistant as chair, and including in its membership the Human Resource Director, two University employees, and the concerned Dean or Director.

2. The duration of this committee shall be three years, subject to renewal by the consent of    the President.
3. The President may replace any of the members stipulated in item (1) of this article by    appointing a substitute for the remaining duration of their membership.
4. The Committee shall recommend to the President the appointment, classification, tenure,    promotion, and modifying the status of employees, and shall look into any other matters         pertaining to their jobs.
5. The Committee shall convene at the request of its chair, and the legal quorum for its meetings shall be achieved when the majority of its members, including the chair, are present. It shall take its decisions by the majority of votes; when there is a tie, the side on which the chair has voted predominates.
6. The Human Resource Director at the University shall be the secretary of this committee. S/he shall prepare the meeting agenda, write its minutes and decisions, follow up their execution, and keep all documents and records related to them.

 

Article 9         Any person to be appointed in any administratively classified job at the University shall                            be:

1. a) Jordanian;
2. b) at least eighteen years old, based on an official document;
3. c) holding the qualifications and experiences required for the job;
4. d) free from contagious diseases, based on a decision from the Medical Authority. The concerned authority may, however, appoint a person who does not meet the physical fitness requirements in toto if they are capable of doing the job as long as this arrangement is not in contradiction with the public safety requirements;
5. e) of good conduct and reputation; and
6. f) not convicted of felony or misdemeanor encroaching upon honor, dignity, and public rules of conduct.

 

Article 10        Non-Jordanians may be appointed on a contract, if no Jordanians having the required                                qualifications to occupy the job are available, or in case there are agreements or                                          memoranda of understanding signed between the University and other foreign universities                       or scientific institutions, provided that they meet the stipulations stated in items (b), c), (d),               (e), and (f) of Article (9) of these bylaws, and that the effective laws of Jordan are                                   observed.

 

Article 11   The employee’s age shall be stated in their initial appointment decision. If their date of birth is unknown, it will be considered the first day of January of the year of birth, and the official document of birth submitted at the commencement of appointment shall not be subject to change or alteration, whatever the reasons.

 

Article 12   a) An employee shall be appointed at the University on an annual contract, subject to renewal           by the consent of both parties. They shall not be appointed on a classified job before the          elapse of at least two years.

1. b) The President may, upon a recommendation from the Committee, terminate the      employee’s contract within a period of three months as of the commencement of their         work at the University without having to state the reasons.
2. c) An employee may be tenured, after having been classified, as follows:
3. after at least one year for the first-category employees.
4. after at least two years for the second-category employees.
5. after at least three years for the third- and fourth-category employees.
6. d) If an employee, who had left work at the University, has been reappointed at the    University, they shall be considered as new employees.

 

Article 13     When an employee is appointed, their previous experience may be considered in such a way that one annual increment is added to the basic salary for each year of specialized experience gained after obtaining the academic qualification, based on which they have been appointed, in the field of the job in which they are to be appointed. The counted years of experience shall not, however, exceed fifteen years, with a fragment of a year exceeding nine months rounded to one year.

 

Article 14 If the employee obtains a new university qualification recognized by the University in the field of their work, after having obtained prior written consent of the President, their status may, by a decision from the President, upon a recommendation from the Committee, be altered in view of that qualification’s grade and salary. If, however, the employee’s grade is equal to that grade or higher, or if their salary is equal to or higher than the new grade’s salary, they may, based on instructions issued by the President, be awarded annual increments commensurate with the new qualification.

 

Article 15 a) The President shall appoint a director for each Unit, Center, or Department at the University for one year, subject to renewal.

1. b) The President shall, based on a suggestion from the concerned Director and a recommendation from the President’s Assistant, appoint a Deputy Director, Assistant to the Director, head of a Division, and head of a Section for one year, subject to renewal.

 

Article 16   Tenure of an employee shall be considered in accordance with regulations issued by the President.

 

Article 17         The President may, upon a recommendation from the Committee, appoint persons of special extraordinary proficiency and experience at aggregate salaries on contracts stating their rights and responsibilities.

 

Annual Increment

                          

Article 18           The concerned authority shall grant one annual increment according to the salary scale within the same grade in view of the employee’s proficiency and productivity, provided that their overall performance in their annual report is not less than ‘good’ and their duration of service at the University is not less than nine months in the case of the new employees. As for the employees who are on an unpaid study leave, or the ones on scholarships, they shall be entitled to the annual increment if the aggregate of their service after the last increment before or after their leave or scholarship is not less than nine months.

 

Article 19           Taking into consideration what is stated in Article (49) of these bylaws, the concerned authority shall withhold the annual increment for one year as of the due date if the overall performance of the employee in the annual report is ‘intermediate’ or below.

 

Article 20      An employee may ascend in the same grade year by year, and from one grade to the lowest category of the immediately higher grade, provided their overall performance in the annual report is ‘good’ or higher.

 

Promotion and Incentives

 

Article 21      An employee may be promoted to a higher grade, or transferred from one category to a higher within the same grade, according to the salary scale stipulated in the effective University Employee Salary and Increment Bylaws, if the following conditions are met:

1. a) Their overall performance in the annual report for the last two years is not less than ‘excellent’.
2. b) Taking into consideration Article (49) of these bylaws, no punishment of those stated in these bylaws has been inflicted on them in the years preceding the due date for promotion.
3. c) The President may grant the distinguished employee an incentive in salary equal to one annual increment, provided this increment does not lead to promotion. However, an employee may not be granted more than one increment in grade, and is granted when the annual increment is due according to special instructions issued by the President.

 

Transfer

 

Article 22        a) A director classified in the first category is transferred by a decision issued by the President.

1. b) An employee of the second or third category is transferred by a decision from the President’s Assistant upon a recommendation from the concerned Director.
2. c) An employee of the fourth category is transferred by a decision from the concerned Department Director within the same department. If they are transferred to another department, consent of the department into which they are transferred and the President’s Assistant is required, taking into consideration the mutual coordination among the concerned directors.
3. d) The transfer of an employee shall not, in all cases stated in this article, have an impact on their category, grade, and the salary they deserve.

 

Deputation

 

Article 23       If a position becomes vacant, or if its occupier absents themselves for a justified reason, another employee may, by a decision from the President, be deputized to perform the tasks and responsibilities of that position for a fixed period not exceeding three months.

 

Leaves

 

Article 24         An employee is entitled to the following leaves according to the provisions of these bylaws:

1. a) Annual leave.
2. b) Unpaid leave.
3. c) Hajj (Pilgrimage to Mecca) leave.
4. d) Sick leave.
5. e) Maternity leave.

 

Article 25         a) An employee is entitled to the following annual leave:

1. (21) working days if they are of the first or second category.
2. (14) working days if they are of the other categories.
3. b) The annual leave is calculated as of the first day of January of each year following the appointment date, provided that a leave proportional to the period between the date of reporting to work after appointment and the beginning of the following year is calculated for the employee. Due leaves may not be carried over for more than one year.
4. c) The annual leave may be granted all at once, or may be divided if circumstances of work render this necessary. The employee is entitled to their salary along with all allowances for the annual leave.
5. d) The President may, for the interest of the University, assign an employee to work during their annual leave against a remuneration he determines, provided the amount of remuneration does not go below their salary during the assignment period, and the duration of the assignment does not exceed two thirds of the annual leave.

 

Article 26         The regular annual leave becomes due for the tenured employee as of the first day of the fiscal year. If their services end before the end of the fiscal year, their due leave is calculated proportionate to the duration of their work in that year.

 

Article 27         a) The President may, upon a recommendation from the Committee and the concerned Dean or Director, grant the tenured classified employee who has spent at least five consecutive years of actual work at the University an unpaid leave for one year, subject to renewal for one more year.

1. b) Taking into consideration item (a) of this article, an employee shall not be granted another unpaid leave until a period of five years has elapsed after their return to work at the University upon the end of the previous leave.
2. c) The unpaid leave granted to an employee shall not count as part of their service at the University for any purpose, including promotion, seniority, end-of-service gratuity, saving, and the annual increment.
3. d) If an employee does not report to work upon the end of their leave mentioned above, their job shall be considered lost along with all the privileges awarded to them by the University.

 

Article 28         a) The President may, at his discretion, and upon a recommendation from the concerned Dean or Director, grant an employee an unpaid leave for a period not exceeding two months. This leave shall not count as a period of service acceptable for the purposes of promotion, seniority, end-of-service gratuity, saving, and the annual increment.

1. b) An employee may be granted an exceptional leave at full pay for three days in the case of the death of one of their first-degree relatives, and one day for second-degree relatives.

 

Article 29  The work interest shall be taken into consideration when the regular annual leave or the unpaid leave is granted. The employee shall not leave work before obtaining the prior written consent to their leave, and request for leave shall be submitted at least three working days before the beginning of the leave.

                      

Article 30     a) The President’s Assistant may, for compelling reasons, and upon a recommendation from the concerned Dean or Director, award the employee who has exhausted their annual leave, an accidental leave, not exceeding three days, only once a year at full pay.

1. b) The President may, upon the recommendation of the concerned Dean or Director, and for compelling reasons, grant the employee who has exhausted their annual leave, an accidental unpaid leave not exceeding fourteen days only once a year. This leave shall be considered as an acceptable period of service for the purposes of promotion, seniority, end-of-service gratuity, saving, annual increment, and medical insurance.

 

Article 31  The President may, upon a recommendation from the concerned Dean or Director, grant an employee a leave not exceeding fourteen days at full pay to perform Hajj (Pilgrimage to Mecca), provided that the employee has been employed by the University for at least five consecutive years. This leave shall be granted only once throughout the employee’s work at the University.

 

Article 32      a) An employee may be granted disconnected sick leaves not exceeding in aggregate seven days a year upon a recommendation of a physician and the consent of the concerned Dean or Director. If the duration of the disconnected sick leaves has exceeded seven days in a year, the extra period shall be deducted from the employee’s annual leave due for that year. If they have exhausted the annual leave, the extra period shall be deducted from their salary.

1. b) The connected sick leave shall be granted if it has exceeded seven days, but not more than a month, on the basis of a report from the Medical Authority. This leave shall not be deducted from the annual leave.
2. c) If the employee does not recover within a month of illness, their sick leave shall be extended for the period the Medical Authority sees necessary, provided it does not exceed in aggregate twelve months. The Medical Authority shall indicate in their reports the period they believe needed for the recovery of the employee, and if they decide to reexamine the employee after the elapse of that period, the employee shall not be allowed to go back to work until the Medical Authority decides their ability to do so upon reexamination.
3. d) All medical reports or sick leaves have to be authenticated by the Director of the Medical Center of the University.

 

Article 33      The classified employee, on a sick leave, shall be granted the following allowances:

1. a) Full salary along with allowances for the first four months.
2. b) Half salary along with allowances for the following four months.
3. c) The ill employee shall be reexamined by the Medical Authority after the elapse of eight months of illness; if they are found to be recoverable in another four months, they shall be paid one fourth of their salary along with one fourth of their allowances during that period.
4. d) If the ill employee has not recovered within twelve months from the beginning of the sick leave according to the provisions of items (a), (b), and (c) of Article (33), their services shall be terminated upon a decision from the authority concerned with appointment, in which case all their financial claims shall be paid in full.
5. e) The leave stated in items (a), (b), and (c) of Article (33) shall begin as of the first medical report submitted by the employee and exceeds seven days.
6. f) The sick leave stated in this article shall be considered an actual service for the employee.

 

Article 34      If the Medical Authority decides that the employee who has been affected by a disease while performing their work or because of it, without being negligent, they shall be granted a sick leave at full salary along with allowances during the period needed for their recovery, provided it does not exceed a whole year. If they have not recovered during that year, their services shall be terminated by the authority concerned with appointment, in which case all their financial claims shall be paid.

Article 35      The employee who is on an academic scholarship, or who has been granted a long sick leave, shall not be entitled to an annual leave for the duration of their scholarship or sick leave.

 

Article 36      a) If an employee falls ill while on an official mission outside the Kingdom or while they are abroad in a legal way, they shall be entitled to a sick leave, not exceeding one week, based on a report from one physician. The employee in this case has to notify their department in writing of their illness as soon as possible, and to send the medical report they have obtained to their department.

1. b) If the employee’s illness lasts for more than a week while they are still outside the Kingdom, and they have obtained a medical report as stated in item (a) of this article, they have to obtain another medical report as to the continuance of their illness, signed by two physicians or a hospital director, and authenticated by the Jordanian Consul, if available. They also have to notify their department of their medical condition, and send it the relevant medical reports they have obtained as soon as possible to be reviewed by the Medical Authority for acceptance or denial. Upon return to the Kingdom, they have to present themselves for medical examination, provided the provisions of Article (35) of these bylaws are observed.

 

Article 37      A contract employee, who is on a sick leave, shall be granted the following claims if their sick leave falls within the duration of the contract signed with the University:

1. a) Their full salary along with allowances for the first two months of illness.
2. b) Half salary along with half allowances for the following two months of illness.
3. c) If the ill employee has not recovered within four months from the date of illness, they shall be referred to the Medical Authority, and the concerned authority shall be entitled to grant them an unpaid sick leave not exceeding two months. If they have not recovered thereafter, their contract shall be considered terminated by law.

 

Article 38      a) A working woman shall have the right to get a total of ten weeks of maternity leave at full pay before and after delivery, provided the duration of leave occurring after delivery does not go below six weeks. It shall be banned to request her to report to work before the end of that period.

1. b) A working woman shall, upon the end of the maternity leave stated in item (a) of this article, have the right to take, within a year of the delivery date, a paid period or periods for the purpose of feeding the newly-born baby, provided it does not in aggregate exceed one hour per day. In all cases, however, she shall be entitled to an unpaid leave not exceeding in aggregate six months from the end of the maternity leave. This unpaid leave shall not be considered a service acceptable for the purposes of promotion, seniority, end-of-service gratuity, saving, and the annual increment.

Article 39      If the service of an employee at the University ends other than by dismissal from employment or job loss, their salary and allowances for the leave they deserve at the end of their service shall be paid.

 

Article 40      Leaves are granted as follows:

1. a) For the first-category employees by a decision from the President’s Assistant.
2. b) For the other category employees and workers on daily wages by a decision from the concerned Dean or Director upon a recommendation from the immediate head.

  

 

Employee Tasks

 

Article 41      An employee shall have to perform all tasks and duties ascribed to them, and to abide by the provisions of laws, bylaws, regulations and decisions effective at the University. They shall have, therefore, to:

1. a) themselves do the requirements of the job, and devote all official working hours to it. They may be assigned to work for extra hours beyond the official business hours, including holidays, if this is deemed necessary for the interest of the University.
2. b) behave politely and with a sense of decorum in their relations with their superiors, subordinates, and colleagues, and in their dealings with faculty members, students, and citizens.
3. c) perform their duties precisely, energetically, promptly, and faithfully, carry out the orders and directions of their superiors, and observe the administrative hierarchy in work communications.
4. d) observe the interest of the University, preserve its properties and capital, not to give up any of its rights, inform their immediate superior about any transgression on it, negligence, or any measure or conduct that may encroach upon its interest.
5. e) offer proposals that they consider beneficial to improve the work methods and enhance the performance level in the University.
6. f) try to develop their scientific, practical, and professional abilities and proficiency, and get acquainted with the laws, bylaws, and regulations related to their work.

 

Article 42      An employee shall be banned from doing any of the following acts:

1. a) Leaving work or ceasing to do it without the permission of their superior.
2. b) Disclosing any information or data on matters whose nature requires them to be confidential, or keeping to themselves an official seal, or any document or official letter or a copy of it.
3. c) Any act of misconduct which may encroach upon the reputation of the University or discredit its employees.
4. d) Taking advantage of their job and its associated authorities for personal interest or profit, accepting gifts or tips from any person having financial relationship or interest with the University.
5. e) Pursuing any partisan, political, sectarian, or factional acts, on or off campus, during any activity organized by the University or in which the University is involved.
6. f) Working outside the University without obtaining the written consent of the President.
7. g) Getting enrolled in any academic program without obtaining the written consent of the President.
8. h) Posting, announcing, or writing any slogans, logos, or pictures having a partisan, political, sectarian, factional, ethnic, or racist characteristic on walls inside the University campus.

 

 

Performance Evaluation and Annual Reports

 

Article 43      a) The performance of employees shall be evaluated for all purposes stipulated in these bylaws, including due contract renewal, tenure, promotion, and incentives, on a special form approved by the President.

1. b) The general performance of the employee is rated as ‘excellent’, ‘very good’, ‘good’, ‘intermediate’, or ‘weak’, provided this rating is justifiable.

 

Article 44      a) Contract employees shall be evaluated after three months of their appointment (first evaluation), and after nine months of their appointment (second evaluation), during the first year of the contract.

1. b) The employee whose contract has been renewed for a second year shall be evaluated according to the first year’s evaluation schedule.
2. c) Classified employees shall be evaluated only once in November of each year.

 

Article 45      a) Taking into consideration the administrative hierarchy, the employee shall fill out their evaluation form (self-evaluation), write down the grades and answers in the field of achievements and work development requirements.

1. b) The form mentioned in (a) above shall be forwarded to the immediate director to write down their evaluation of the employee, who is subsequently allowed to look at the evaluation and sign it.
2. c) The immediate director shall forward the evaluation form mentioned in (a) above to the Human Resource Department.
3. d) The Committee shall examine the evaluation and record the final grade of each employee.
4. e) As for directors, the self-evaluation form is first completed by the Director to grade their performance. The form is then forwarded to the President’s Assistant to write down his evaluation of the Director, who is subsequently allowed to look at the evaluation and sign it.
5. f) The President’s Assistant shall forward the evaluation form mentioned in (e) above to the Human Resource Department.
6. g) The Committee shall inform the director/employee of the result of the first evaluation, and identify their strength and weakness points in the first evaluation.
7. h) For the purpose of the annual evaluation, the final evaluation is calculated as follows:
8. 30% for the first evaluation; and
9. 70% for the second evaluation.
10. i) An employee shall have the right, after having been notified of the final result, to file their objection at the Personnel Department within a week of the notification date. If the presented reasons turned out to be convincing, the Committee shall reexamine the evaluation with the employee and their immediate director.
11. j) An employee shall be allowed to look at their annual evaluation, and shall have the right to object to the grade they have received within fifteen days of the notification date. The immediate director shall forward the objection to his/her superior to take the proper decision.

 

Article 46      a) Taking into consideration the authorities stipulated in Article (50) of these bylaws, an employee shall be subject to the following punishments:

1. Forewarning, for the employee who gets an ‘intermediate’ grade.
2. Initial warning, for the employee who gets a ‘weak’ grade.
3. Ultimatum, for the employee who gets two consecutive ‘weak’ grades.
4. b) The services of the employee who gets three consecutive ‘weak’ grades shall be considered terminated by law, even if they have been tenured at the University, by a decision from the competent authority concerned with appointment.

 

Article 47      The employee’s report may not be withdrawn or modified after it has been sent to the University Human Resource Department.

 

Article 48      The President shall issue the employee evaluation forms and instructions.

 

Disciplinary Punishments and Procedures

 

Article 49      a) If an employee commits a violation to the effective University laws, bylaws, regulations, and decisions, or an act or conduct which may encroach upon or hinder their responsibilities and authorities, or a violation to the code of ethics, or a breach of their job responsibilities, or any of the acts stipulated in Article (42) of these bylaws, they shall be subject to the following disciplinary punishments:

1. Forewarning.
2. First warning.
3. Second warning.
4. Ultimatum.
5. Discount from the basic salary for a period not exceeding three days per month.
6. Denial of the annual increment for a period not exceeding one year.
7. Dismissal from employment with all financial rights paid.
8. Expulsion, along with depriving them from the gratuity and compensation, or from the University’s contribution in the saving fund, or from both.
9. b) Gradation in punishments shall not be binding to the administration in case the violation is so tremendous that the University work or employees are affected.
10. c) No more than one punishment of those stipulated in item (a) of this article shall be inflicted for each case of misconduct committed by an employee.
11. d) The tougher punishment in the gradation shall be inflicted on the employee in case the same violation is repeated.

 

Article 50      The disciplinary punishments stipulated in item (a) of Article (49) of these bylaws shall be inflicted for the misconduct committed by the employee in accordance with the following authorities:

1. a) Department directors may inflict the punishments stipulated in (a-1) of Article (49) on employees in their department.
2. b) The Dean, Unit Director, or Center Director, as the case may be, may inflict the punishments stipulated in (1) and (2) of Article (49-a) on the employees in their Faculty or Unit.
3. c) The President’s Assistant may, upon a recommendation from the concerned director, inflict the punishments stipulated in (3-6) of Article (49-a) on all employees in the University.
4. d) The President may, upon a recommendation from the President’s Assistant, inflict the disciplinary punishments stipulated in (1-6) of Article (49-a) on all employees in the University. The President may refer the employee to the Disciplinary Council of First Instance if he sees that the violation committed by the employee requires a punishment of dismissal from employment or expulsion. The Disciplinary Council of First Instance or the Appellate Disciplinary Council may inflict any of the punishments stipulated in Article (49) of these bylaws.

 

Article 51      a) Two disciplinary councils shall be established at the University at the beginning of each academic year, the Disciplinary Council of First Instance and the Appellate Disciplinary Council. Each council shall be composed of a chair and two members to be appointed by the Council of Deans for one year subject to renewal, and shall hold its meetings at the request of its chair.

1. b) The President may appoint one or more standby members on each of the First Instance and Appellate councils to replace any original member missing their sessions.

 

Article 52      If a violation to job duties and responsibilities is attributed to an employee, the President shall establish an investigation committee comprised of three University employees before the employee is referred to the Disciplinary Council of First Instance. The committee chair shall defend its report before the Disciplinary Council.

 

Article 53      Each of the two disciplinary councils convenes at the request of its chair and the presence of all its members, its proceedings shall be confidential, and its decisions are taken by the majority.

 

Article 54      a) The employee referred to the Disciplinary Council shall be notified in writing of the violation attributed to them to their place of work at the University, or their place of residence, at least seven days prior to the date of the session set to look into the violation. They shall have the right to respond in writing to what is attributed to them within that period.

1. b) The employee referred to the Disciplinary Council of First Instance shall have the right to review all papers in the disciplinary violation file and to attend all meetings of the council to defend themselves or to appoint another person for that purpose.
2. c) The Disciplinary Council of First Instance shall be held to look into the disciplinary violation within two weeks of the date of referring the violation to it.

 

Article 55      The Disciplinary Council of First Instance may call upon witnesses or experts for a hearing session upon their taking the legal oath, and may carry out an investigation into the violation presented before it, including the physical examination and seeking the assistance of experts, to be able to take the proper decision concerning the violation.

 

Article 56      If the employee referred to the Disciplinary Council of First Instance absents themselves without an excuse acceptable by this council, the disciplinary measures shall be inflicted upon them in absentia.

 

Article 57      a) An employee who has been dismissed from employment or expelled by a decision from the Disciplinary Council of First Instance may appeal to the Appellate Disciplinary Council within two weeks of the date of the decision if it was taken in their presence, or of the date of notification if the decision was taken in absentia. The appeal shall be in writing and be submitted to the President’s office against an official receipt.

1. b) The Appellate Disciplinary Council shall look into the appeal presented to it, and shall be convened for this purpose within a period not exceeding two weeks of the date of the appeal and issue a decision. The employee shall have the right to defend themselves and present their testimony, either directly or via a deputy, and the University shall have the right to deputize a person to represent it in the council and to present its testimony.

 

Article 58      No decision concerning the promotion of the employee referred to the Disciplinary Council of First Instance or accepting their resignation shall be taken until the decisive final decision has been taken in their case.

 

Article 59      a) If the President, the Disciplinary Council of First Instance, or any committee investigating a disciplinary violation, finds out that the violation being looked into or investigated involves a penal crime, the President shall refer the case to the concerned attorney general to take legal action, and subsequently all disciplinary measures shall be ceased until the final court decision has been issued in the penal crime.

1. b) A judgment in the penal case entailing the employee’s non-responsibility or acquittal of the penal accusation attributed to them shall not prevent the University from taking disciplinary measures against them according to these bylaws.
2. c) If an employee has been referred to investigation, or to the Disciplinary Council of First Instance, or to any legal authority, the President shall have the right to suspend the work of this employee, and to stop their salary, partially or completely, until a final decision has been issued in their case. The employee’s resignation in this case shall not be accepted until the decisive final decision of the disciplinary or legal measures taken against them has been issued.

 

Article 60      a) If the final decision of the Disciplinary Council or the decisive legal sentence has entailed the acquittal of the employee, referred to any of these two authorities, of the conduct violation or charge attributed to them, as the case may be, they shall be entitled to their whole salary along with all rights and privileges for the suspension period.

1. b) But if the prosecution of the employee before any of the two authorities, stipulated in item (a) of this article, has resulted in their conviction and the infliction of a disciplinary punishment on them, other than the dismissal from employment or expulsion from job, they shall be entitled to their whole salary along with all rights and privileges for the suspension period, provided it does not exceed one month. If the suspension has exceeded one month, they shall be entitled to half salary and allowances for the period exceeding one month, but not exceeding six months. If it has exceeded six months, they shall not have the right to any salaries or allowances.
2. c) The employee on whom a decision of dismissal from employment or expulsion from job has been issued shall not be entitled to any portion of their salaries and allowances as of the date of their referral to the Disciplinary Council, the Attorney General, or a court of law to be prosecuted for the conduct violation they have committed, or the crime attributed to them, as the case may be, provided that they are not asked to return the sums of money they received as salaries and allowances during the suspension period, according to the provisions of Article (59c) of these bylaws.

 

Article 61      The President, or whomever he deputizes, shall deliver, in writing, all notifications related to the disciplinary measures stipulated in these bylaws, and all decisive sentences issued in the disciplinary violations, to the concerned employee.

 

End of Service

 

Article 62      The employee’s service at the University shall end in any of the following cases:

1. a) Acceptance of resignation.
2. b) Completing age of 60 years, for male employees, and 55 years for female employees. The President may, upon a recommendation from the Committee, extend their service year by year.
3. c) Inability to continue working at the University for medical reasons preventing them from performing their duties upon a report from the Medical Authority.
4. d) Losing the Jordanian nationality.
5. e) Job loss.
6. f) Dismissal from employment.
7. g) Expulsion from job.
8. h) Losing one of the appointment conditions stipulated in these bylaws.
9. i) Decease, in which case the University shall immediately pay their salary for the month in which they have deceased, in addition to three more monthly salaries and allowances.

 

Article 63         a) An employee submits their resignation in writing. It shall be approved or denied by a decision from the authority entitled to appoint employees within thirty days of the date of submitting it; otherwise, it shall be considered legally accepted.

1. b) The employee must continue performing their job until they receive a written notification of accepting the resignation. If, however, they have stopped working before being notified of accepting the resignation, or before the elapse of the period referred to in item (a) of this article, they shall be legally considered losing their job.

 

Article 64         a) An employee is considered losing their job if they absent themselves from work for a period of ten consecutive days without obtaining a legal leave or having an acceptable excuse, and without notifying their immediate superior during the period of absence in any possible way. In this case, the employee shall be warned in writing via registered mail at the address stated in their personal file, via electronic means, and through an announcement in at least one of the local newspapers, to return to work; otherwise, they will be considered losing their job.

1. b) The decision of considering the employee losing their job shall be issued by the authority entitled to appoint employees, and it shall go into effect as of the first day of the employee’s absence from work.
2. c) The employee who has been considered losing their job shall have the right to object to the decision within fifteen days of its date of issuance, including the reasons they have relied on in their objection. If the authority concerned with appointment finds the reasons convincing, it shall cancel the decision, and the employee shall, consequently, regain their job.
3. d) The employee who has been considered losing their job shall not be reappointed except after the elapse of at least three years of the job-loss decision, and the obtainment of a decision duly taken by the competent authority upon a recommendation to reappoint them from the Committee.

 

Article 65         An employee shall be dismissed from employment by a decision taken by the authority concerned with appointment if three different punishments of those stated in items (2), (3), (4), (5), and (6) of Article (49a) of these bylaws are inflicted on them in a period of three consecutive years.

 

Article 66         a) An employee shall be expelled in any of the following cases:

                              1- If a decision has been issued by the Disciplinary Council of First Instance or the Appellate Disciplinary Council.

                              2- If they have been sentenced by a court of law for a felony or misdemeanor encroaching upon honor, such as bribery, embezzlement, theft, counterfeiting, breach of trust, false testimony, or any other crime violating the public rules of conduct, or has been sentenced to at least six months in prison by a competent court of law for committing a crime. The employee shall, in any of the cases stated in this item, be considered legally expelled as of the date on which the sentence has been given the decisive status.

1. b) An employee who has been expelled from their job shall not be reappointed at the University.

 

Article 67         An employee whose job at the University ends for any reason shall pay all the financial obligations due to the University, and return all supplies they have before leaving work.

 

General Provisions

 

Article 68         1. The President shall determine the official working hours for all employees at the University.

2. The President, President’s Assistant, Dean, or Director may, in cases deemed necessary for the interest of the University, charge employees, individually or in groups, to work overtime after the official working hours or during official holidays, in accordance with regulations issued for this purpose.

 

Article 69      The organizational chart for the University shall be determined by a decision issued by the President.

 

Article 70      The Board of Trustees of the University shall issue the regulations necessary for the execution of the provisions of these bylaws, provided they do not contradict with or violate their provisions.

Bylaws No. (1) of 2012

The American University of Madaba

Faculty Bylaws

Issued on the Basis of

the Higher Education Council Resolution No. (46) dated 29/1/2012

 

Article 1

These Bylaws shall be named “The American University of Madaba Faculty Bylaws of 2012”, and shall go into effect as of 29/1/2012.

Article 2

The following words and phrases shall have, wherever they appear in these bylaws, their specified meanings unless otherwise indicated in context:

University The American University of Madaba

Council University Council of Deans

President University President

Committee Appointment and Promotion Committee

Article 3 The Council forms from amongst its members a committee called “Appointment and Promotion Committee”, consisting of the President, as chair, and (6) members holding the rank of Professor, to deal with issues pertaining to faculty members in accordance with the stipulations of these Bylaws.

Article 4 University faculty members are appointed, promoted, tenured, granted sabbatical and unpaid leaves, delegated, seconded, transferred to a higher category within the same rank, their resignations accepted, and their services terminated by a decision issued by the Council upon a recommendation from the Committee and both faculty and department councils.3

 

Appointment and Tenure

Article 5 Faculty members to be appointed at the University shall have:

a) Obtained an academic degree or a professional certificate in their fields of study that qualifies them to teach at the University, provided that such a degree or certificate was preceded by the General Secondary School Certificate or its equivalent and the Bachelor’s degree;

b) Obtained the academic degrees referred to in (a) of this article through regular study requiring full attendance in recognized universities;

c) Competence to take up university tasks;

d) Physical fitness, as per a medical report issued by the medical authority accredited by the University; and

e) No previous conviction of misdemeanor or felony encroaching upon honor, dignity, and public rules of conduct.

Article 6

Instructors to be appointed at the University, except for those to be appointed in the Faculty of Arts and Design, shall have:

a) Obtained the Master’s degree or its equivalent from a recognized university in the field of study in which they are to be appointed; and

b) Worked after obtaining the Master’s degree for no less than three consecutive years in teaching at a recognized university or university institute and published at least one research article during that period.

Article 7

a) Assistant Professors to be appointed at the University shall have obtained the Ph.D. degree or its equivalent from a recognized university, or a valid professional or technical certificate in the field of study equivalent to the Ph.D. degree from a recognized academic or professional institution, and have at least one research article published or accepted for publication in an accredited journal after obtaining the Ph.D. degree.

b) Taking what is stipulated in paragraph (a) of this article into consideration, Assistant Professors to be appointed in the Faculty of Arts and Design or the Department of Architecture shall have produced, after obtaining the degree, at least one object d’art or work of architecture that meets the criteria to be met in the objects d’art or works of architecture accepted for the purpose of promotion.

Article 8

Associate Professors to be appointed at the University shall have:

a) Obtained the academic degree stipulated in Article (7) of these Bylaws;

b) Held the rank of “Assistant Professor” for at least (5) years at a recognized university or professional or technical institute at the university level; and

c) Published valuable research leading to the advancement of knowledge, provided that this research was carried out after obtaining the academic qualification stipulated in Article (7) of these Bylaws, meet the requirements and specifications required by the University 4

for promotion to the rank of ‘Associate Professor’, and be evaluated in accordance with the procedures followed by the University.

Article 9 Professors to be appointed at the University shall have:

a) Obtained the academic degree stipulated in Article (7) of these Bylaws;

b) Held the rank of “Associate Professor” for at least (5) years at a recognized university or scientific institute at the university level; and

c) Published, while holding the rank of ‘Associate Professor’, valuable research leading to the advancement of knowledge, provided that this research meet the requirements and specifications required by the University for promotion to the rank of Professor, and be evaluated in accordance with the procedures followed by the University.

Article 10 a) If a faculty member is appointed at the University in accordance with these Bylaws, the maximum probation period based on the academic rank at which they are appointed shall be as follows:

- Six years for the rank of ‘Instructor’.

- Eight years for the rank of ‘Assistant Professor’ or ‘Associate Professor’.

- Three years for the rank of ‘Professor’.

b) If a faculty member was appointed prior to the issuance of these Bylaws, the maximum period of their probation shall be calculated as of the date of issuance of these Bylaws, provided that their previous period prior to the issuance of these Bylaws is counted.

c) If a decision to grant tenure to the faculty member has not been issued during their probation period stipulated in paragraph (a) of this article, their service shall legally be considered terminated.

d) The Council may extend the probation period for any faculty member year by year for a period not exceeding (3) three years at most.

Article 11

a) In view of Article (10a) of these Bylaws, faculty members shall be considered for tenure status if they:

1- Are Jordanian;

2- Have been successful in teaching and university work;

3- Have been promoted to a higher rank at the University, unless they are instructors, in which case promotion is substituted for by transfer to category (A) of the rank of ‘Instructor’;

4- Have not received the penalty of ‘warning’; otherwise, their tenure is delayed for one year; and

5- Have not received the penalty of ‘ultimatum’; otherwise, their tenure is delayed for three years.

 b)

1. The President may, for reasons convincing to him, terminate the services of a faculty member during the probation period, provided that they are notified of this decision at 5 least three months prior to the end of their service. Such faculty members may not be reappointed at the University.

2. The President may, in cases he considers appropriate and justified, not abide by the temporal condition for notifying faculty members of the termination of their service stipulated in (b1) of this article.

c) Faculty members whose service at the University was not legally terminated may be reappointed, in which case they are placed on probation anew in accordance with these Bylaws.

Article 12 The probation period for faculty members shall be considered part of their actual service at the University.

Article 13 a) The annual increment for faculty members holding the rank of ‘Assistant Professor’ or higher shall be suspended by a decision issued by the Council if their published work acceptable for promotion has stopped for two years, unless they have been assuming an administrative position at the level of dean or higher during that period.

b) The faculty member’s service shall be legally terminated in any of the following cases:

1. If they are appointed at the rank of ‘Assistant Professor’ or ‘Associate Professor’ in accordance with the stipulations of these Bylaws but are not tenured within eight years of their appointment.

2. If they have been tenured but have not had a single article of research published or accepted for publication for the past five years, unless they have been assuming an administrative position during that period.

Transfer and Promotion

Article 14 Assistant and Associate Professors shall be transferred from one category to a higher one within the same rank when they have seniority in the category from which the transfer is requested for at least five years. Instructors, on the other hand, are required to have seniority in salary for at least six years after obtaining the academic qualification on the basis of which they have been appointed. In all cases, however, faculty members are required to have published research works during their actual service at the University, provided that they meet the conditions and specifications of research works required for promotion.

Article 15 a) Faculty members are promoted to the rank of ‘Associate Professor’ or ‘Professor’ if they:

1- Have had seniority in the rank from which they are to be promoted for at least five years, with at least three years of which at the University. This period may, however, be reduced to four years if the faculty member has accumulated twice the points needed for promotion.

2- Have been successful in teaching.

3- Have been successful in their relations with others in their university work.6

4- Have been active in community service and development.

5- Have, while occupying the rank from which to be promoted, had valuable research work in their field of specialization published, or accepted for publication, in accredited journals, provided that part of the research work has been published while they are at the University. Exceptional professional or artistic works undertaken while holding the rank may be considered as part of the scientific work accepted for promotion.

6- Have submitted scientific work that meets the minimum requirements for promotion established by the Council.

b) 1. Taking the promotion regulations into consideration, the Council takes a decision concerning promotion in view of the results arrived at in the referees’ reports.

2. Should there be a discrepancy in the referees’ reports and recommendations, the Council may take the decision that it deems appropriate concerning promotion.

Article 16 The Council may, on the basis of a recommendation submitted by the President, name a faculty member as ‘Honorary Professor’ if they have spent at least fifteen years in the service of the University while holding the rank of ‘Professor’, have contributed during their work at the University exceptional services leading to its growth and development, and if their services ended as a result of their becoming seventy years old or upon their own request. The honorary professor keeps all their academic rights, and benefits from all services offered by the University. The University, on the other hand, may benefit from their experience in teaching and supervision, among others, against a remuneration determined by the President.

Faculty Tasks

Article 17 Faculty members are entitled, in their academic work, to full freedom of thinking, expression, publication, and exchange of ideas, as long as these activities are in line with the effective laws and bylaws.

Article 18 a) The tasks of University faculty members include:

1- Teaching and evaluation.

2- Undertaking theoretical and applied research and studies.

3- Community service and development.

4- Supervising university dissertations, student research articles, reports, social and scientific activities, and providing proper directions to them.

5- Full attendance to their academic duties in serving the University.

6- Academic advising.

7- Participation in University councils and committees, and in those where the University is involved.7

8- Any other matters they are requested to participate in as part of their service to the University.

b) Faculty members are not allowed to accept any work outside the University before obtaining prior written approval from the President, upon a recommendation from the dean of the faculty and in accordance with special regulations issued for this purpose.

Article 19 a) The number of weekly working hours for faculty members shall be (40) hours, distributed among teaching, scientific research, community service and development, and the other university tasks. The faculty tasks shall be determined by the department chair and the faculty dean, and their performance is subsequently evaluated in view of their productivity.

b) Taking what is stated in paragraph (a) of this article into consideration, the maximum teaching load for faculty members shall be (9) nine credit hours for the Professor, (12) twelve credit hours for the Associate and Assistant Professors, and (15) fifteen credit hours for the Instructor.

c) The President may reduce the teaching load for the faculty member who assumes academic or administrative responsibilities in accordance with special regulations issued by him.

Vacations and Leaves

Article 20 a) The annual vacation for faculty members shall be as follows:

1- Eleven weeks for faculty members.

2- Eight weeks for faculty members assuming administrative responsibilities.

 

b) The annual leave stated in paragraph (a) of this article shall be distributed among semesters, and it may not be carried over to the following year.

c) Faculty members assigned a teaching load in the Summer Session shall be considered as full-time faculty members for the purposes of holding department and faculty council meetings.

d) The President may assign work to faculty members during their annual vacation.

Article 21 a) Tenured faculty members holding the rank of ‘Professor’ or ‘Associate Professor’ may be awarded a sabbatical leave for a whole year, undivided or divided into two semesters, for every six years spent in University service, provided they submit an outline of the scientific, professional, or artistic project(s) they would undertake during the leave. In their sabbatical leave, faculty members shall receive their salaries along with all allowances.

b) Faculty members who have been awarded sabbatical leaves may, upon the consent of the President, work during their sabbatical leaves in universities or scientific research centers, or related institutions, within and without Jordan.

c) Sabbatical leaves are considered as actual service for all purposes except counting them for the purpose of getting another sabbatical leave.8

d) The faculty member who has been awarded a sabbatical leave shall submit to the dean of their faculty, upon the end of that leave, the scientific or artistic work(s) they have completed during the leave to be evaluated by the Scientific Research Council in view of the principles laid out in the original outline mentioned in (a) of this article. The work(s) and the evaluation shall then be forwarded to the President for approval. Should they not be approved, all amounts of money paid by the University shall be recovered, and the sabbatical leave shall be considered taken without counting it for the purposes of promotion, end-of-service gratuity, saving, or for fulfilling the temporal requirements for getting an alternate assignment or another leave.

e) Resignation of a faculty member from work at the University while on a sabbatical leave or before the elapse of one year of actual work at the University after the end of the sabbatical leave shall not be accepted unless the whole amount of money paid to them is recovered. In this case, the sabbatical leave shall not count towards the end-of-service gratuity and saving.

Article 22 a) Tenured faculty members may, after spending at least five years of work at the University, be awarded a leave without pay for one semester or one year, subject to renewal, provided it does not exceed five consecutive years. They may not be awarded such a leave again, according to this article, unless twice the duration of the previous leave has elapsed.

b) A faculty member who is appointed as president of a Jordanian university is exempt from the temporal condition referred to in (a) of this article.

c) A faculty member who is appointed as a cabinet minister is exempt from the tenure and temporal conditions.

d) In special cases, however, the President may, at his discretion, grant a faculty member an exigent leave without pay for a period not exceeding two semesters.

e) Unpaid leaves granted to faculty members may not count as part of the actual service at the University for the purposes of receiving a sabbatical leave, promotion, end-of-service gratuity, and saving, but they count towards seniority in salary only if the leave is spent at a university or university-level scientific institute recognized by the University.

Article 23 The President may, upon consultation with the faculty dean and department chair, grant faculty members a leave not exceeding fifteen days to perform Hajj (Pilgrimage to Mecca), provided that this leave is granted only once throughout their work at the University.

Article 24 Sick and exigent leaves and the conditions under which they are granted shall be defined by regulations issued by the President.

Delegation, Alternate Assignment, and Missioning

Article 25 Faculty members may be delegated to perform the tasks of another job inside the University.9

Article 26 a) Tenured faculty members may be loaned to another university, government department or an international organization for one semester or more, provided that the duration of the loan in any case does not exceed three years. The same faculty member may not be loaned another time until the elapse of twice the duration of the previous loan.

b) Taking the provisions of paragraph (c) of this article into consideration, the period of the loan of a faculty member is considered part of their actual service at the University for the purposes of promotion, end-of-service gratuity, saving, and the sabbatical leave.

c) No salaries, allowances, expenses, or any other costs, whatever their type or reason, shall be carried by the University during the loan period, including the end-of-service gratuity, the University contribution in the savings fund and social security.

Article 27 a) Faculty members may be sent on scientific missions outside the University by a decision issued by the President upon a recommendation from the faculty council and department council. The period spent on the mission is considered part of their actual service at the University for the purposes of promotion, end-of-service gratuity, saving, and the sabbatical leave.

b) The President shall issue, upon consultation with the Council, the necessary regulations to organize matters related to missioning, including the financial matters.

Visiting Professors and Lecturers

Article 28 a) Faculty members may be employed on a contract basis or against a monthly stipend at the rank of Visiting Professor, Visiting Associate Professor, or Visiting Assistant Professor if they have:

1. Obtained the academic degree stipulated in Article (7) of these Bylaws.

2- Held the academic rank at a university recognized by the University and met the conditions of the rank at the University.

b) The services of the faculty members appointed in accordance with the provisions of paragraph (a) of this article shall not be considered for the purposes of promotion, end-of-service gratuity, saving, and housing.

Article 29 The President may, upon the recommendation of both the faculty and department councils, approve the appointment of full-time lecturers to work at the University in accordance with the conditions he deems necessary to be included in the contract.

Article 30 Full-time lecturers appointed at the University may be appointed as faculty members if they hold the Ph.D. degree or its equivalent, meet the conditions for appointment stipulated in Article (5), and have published at least two research articles while working at the University. Their services at the University as well as the research articles they have published while serving as full-time lecturers at the University may be considered for promotion.10

Article 31 a) The President may, upon the recommendation of the faculty dean in consultation with the department council, appoint part-time lecturers for teaching or training jobs at the University for a semester or more, in accordance with instructions issued by the President.

b) The President may invite people from outside the University to deliver lectures or to conduct research, teaching, or training at the University for a specified period of time, in accordance with instructions issued by him.

c) The President may give permission to people or local authorities to offer voluntary services to the University in accordance with regulations issued by him for this purpose.

Termination of Service

Article 32 a) The faculty member’s service at the University shall be terminated as of the date specified in the decision issued for this purpose, or the date of the occurrence of the event upon which the service is terminated, in each of the following cases:

1- Acceptance of resignation.

2- Completing 70 years of age, in which case the faculty member’s service is terminated as of the end of the academic year in which they become 70 years old.

3- End of service by law due to not getting tenured.

4- Job loss.

5- Termination of contract.

6- Dismissal from service.

7- Expulsion.

8- Losing one of the appointment conditions mentioned in these Bylaws.

9- Decease.

b) If the faculty member’s service ends due to decease, the University shall immediately pay their salary and allowances for the month in which they have died, in addition to their salary and allowances for the following month.

c) A faculty member whose service at the University ends due to their completing the age of 70 years may be reappointed on a contract basis as a full-time lecturer in accordance with regulations issued by the President for this purpose.

Article 33 a) A faculty member shall submit their resignation in writing to the dean of their faculty at least (3) months prior to the beginning of any academic semester. The President, however, may not abide by this temporal condition if there is a justification for that.

b) The faculty member shall be notified of the decision concerning their resignation within a period not exceeding (8) weeks of its submission date; otherwise, it shall be considered denied.

c) The faculty member who has submitted their resignation shall continue doing their work until it is accepted; otherwise, their job is considered lost.11

Article 34 Faculty members lose their jobs if they absent themselves from work without an excuse acceptable to the Council for more than three consecutive weeks, in which case they may not be reappointed at the University.

Violations and Disciplinary Measures

Article 35 Faculty members shall carry out their duties and tasks, abide by the effective laws, bylaws, regulations, and decisions, and refrain within this context from doing the following acts, which are subject to punishment:

a) Working outside the University without obtaining the written consent of the President.

b) Carrying out any deed contradicting their university duties and tasks.

c) Getting involved in any partisan, sectarian, or factional activities within the University.

d) Serving as members of councils of institutions and boards of directors of companies, unless they are delegated by the University or have received its consent.

e) Committing any act that may harm the reputation of the University or any of its employees.

Article 36 If a faculty member violates the effective laws, bylaws, regulations, and decisions, they shall be subject to any of the following disciplinary measures:

a) Forewarning: If this penalty is imposed on a faculty member twice in three consecutive years, it shall be raised in the third time to the penalty of ‘warning’.

b) Warning: If this penalty is imposed on a faculty member, their promotion shall be delayed for two years as of the Council’s decision date to promote them, and their annual salary increment shall be suspended for the same duration if they hold the rank of ‘Professor’. If this penalty is imposed twice in five consecutive years, it shall be raised in the third time to the penalty of ‘ultimatum’.

c) Ultimatum: If this penalty is imposed on a faculty member, their promotion shall be delayed for four years as of the Council’s decision date to promote them, and their annual salary increment shall be suspended for the same duration if they hold the rank of ‘Professor’. If they commit any violation thereafter, they shall be referred to the Disciplinary Council.

d) Dismissal from service, and receiving all their financial rights.

e) Dismissal from the University, along with depriving them from the University financial contribution to the savings fund. In this case, they may not be reappointed at the University.

Article 37 Taking the provisions of Article (35) of these Bylaws into consideration, the disciplinary penalties stated in Article (36) of these Bylaws shall be imposed by the following authorities:

a) The department chair may impose the penalty of ‘forewarning’.12

b) The faculty dean may impose the penalties of ‘forewarning’ and ‘warning’. Faculty members on whom the penalty of ‘warning’ has been imposed may submit an appeal to the President within seven days as of the date of notification.

c) The President may impose the penalties of ‘forewarning’, ‘warning’, and ‘ultimatum’.

d) The Disciplinary Council may impose any of the penalties stated in Article (36) of these Bylaws, in accordance with what it finds out to be suitable to the circumstances of the violation referred to it.

Article 38 a) No disciplinary penalty shall be imposed on a faculty member by anyone holding a lower academic rank, in which case the recommendation for imposing the penalty shall be referred to the holder of the higher academic rank having the right to impose it.

b) No disciplinary penalty shall be imposed, aggravated, or commutated before hearing the faculty member and allowing them to defend themselves in front of those authorized to look into the disciplinary procedures taken against them.

Article 39 a) The Disciplinary Council of First Instance shall formed by the Council from five University faculty members holding the rank of ‘Professor’, and on whom no penalty has been imposed, for a period of two years, subject to renewal. The Council shall appoint a chair to this Disciplinary Council from among its members. The Council may also exempt any of them from the membership of the Disciplinary Council or accept their request to be exempted.

b) The Appellate Disciplinary Council shall be formed by the Council from one of the Vice-Presidents, as chair, and four University faculty members holding the rank of ‘Professor’, and on whom no penalty has been imposed, for a period of two years, subject to renewal. The Council may exempt any of them from the membership of this Disciplinary Council or accept their request to be exempted.

c) The Council may appoint one or more standby members in each of the two disciplinary councils to substitute for any original member who absents themselves from the sessions of either of them with an acceptable excuse.

Article 40 Both disciplinary councils hold their meetings in response to a call from their chairs. The meeting is considered legal when all members attend it, and its decisions are taken by a majority of four out of five members, or a majority of three members provided the chair is one of them.

Article 41 a) A faculty member referred to the Disciplinary Council shall be provided with a copy of the violation declaration attributed to them. This copy shall be delivered to their workplace at the University or their place of residence at least seven days before the date of the session in which the violation is to be reviewed. The faculty member shall have the right to respond to that declaration in writing during that period.13

b) A faculty member referred to the Disciplinary Council shall have the right to review all papers contained in the declaration file, and to attend the Disciplinary Council sessions to defend themselves.

Article 42 a) The President may refer any violation involving a penal crime to the concerned attorney general to take legal action, and shall have to stop all disciplinary measures until the final judgment has been issued in the penal crime.

b) A judgment in the penal case entailing the faculty member’s non-responsibility or acquittal of the penal accusation shall not prevent the University from taking disciplinary measures against them according to these Bylaws.

Article 43 a) The President may suspend the work of a faculty member in any of the following cases:

1- If they have been referred to the Disciplinary Council.

2- If they have been referred to the attorney general at the request of the University.

3- If they have been referred to court as a result of committing any felony or misdemeanor encroaching upon honor, dignity, or public rules of conduct.

b) The President may determine the percentage of the salary and allowances to be paid to the suspended faculty member, provided it does not exceed 50%.

Article 44 a) The Disciplinary Council shall convene to look into the disciplinary case within a period of two weeks of the date of referring the case to it.

b) The sessions of the two disciplinary councils shall be confidential, including the session in which the decision is announced.

Article 45 The Council shall issue the necessary regulations to execute the articles of these Bylaws.

Financial Bylaw 

 

Financial Bylaw at the American University of Madaba

Bylaw number (3) for the year 2012

Issued in accordance with the provisions of Article 35

Of the Jordanian Universities Law No. 20 of 2009 and its Amendments

 

Chapter One

Name of the Bylaw and its Terms

Article 1

This bylaw shall be titled (Financial Bylaw at the American University of Madaba for the Year 2012), and it will be in effect upon its endorsement by the Higher Education Council.

Article 2

Unless context indicates otherwise, the following terms and expressions, wherever mentioned in this bylaw, shall have the following designated meanings below:

University                                      :       American University of Madaba

Board of Trustees                        :       Board of Trustees of the University

Board                                                :       The Board of the Directors Representing the Owner

President                                        :       President of the University

President Assistant                    :       President Assistant for Administrative & Executive Affairs

Department                                   :       Any administrative, scientific center, or Institute at the University

Director                                           :     Director of any administrative department, scientific center or institute at the University

Financial Director                        :       Director of the Financial Department at the University

Financial Employee                    :       An accountant, treasurer, auditor, bookkeeper at the University, & any Employee Assigned to collect, keep, or spend money

Employee                                       :       Any person working at the University as a member the teaching faculty and administrative staff

Budget Committee                     :       A Committee Formed to Follow up on the Budget Issues

Expenditure                                   :       All Amounts Allocated to Meet the University’s Due Obligations

Advance                                          :       amount disbursed in advance to accomplish specific operation or perform designated tasks to fulfil the University obligation due to contracts, agreements or guarantees to cover frequent petty expenses

Article 3

The provisions of this bylaw shall apply to all University financial affairs.

 

 

Chapter Two

Duties and Responsibilities

Article 4:

The President is responsible for the University’s funds and shall order their disbursement thereof in accordance with its annual budget and the decisions of its competent councils. He may delegate in writing any of the powers vested on him to any of his deputies, assistants, deans or directors at the University each according to the bounds of one’s position. The President may annul such delegation in writing.

Article 5

The Financial Department at the University shall be the party in charge of all financial transactions at the University. It shall seize University’s funds, collect them, and disburse its financial dues in accordance with University bylaws, regulations, and decisions issued accordingly.

Article 6

1. The Financial Director is accountable to the President for all the University accounts, transactions, their records, maintaining University funds, and verifying the application of the provisions of the present bylaw.
2. Financial Employees are responsible for performing their financial functions, and organizing financial entries, accounts, and records in accordance with the applicable laws and regulations.
3. Each Financial Employee at the University is personally accountable for any material loss to the University caused by his failure, mistake or negligence. In such case, the University shall collect it from him or her in a manner it deems appropriate.

 

Chapter Three

Budget

Article 7

The President, at the onset of every fiscal year, shall form the Budget Committee headed by the President Assistant and comprised by the membership of the Financial Director, and the Director of the Logistics Department, and two university employees.

Article 8

The University shall have its own independent annual budget.

Article 9

1. The University's annual budget consists of its estimated revenues and expenditures for a fiscal year beginning on the first day of January and ending on the last day of December of the same year.
2. The budget is organized in chapters, sections, and articles.

Article 10

1. The President shall issue the annual budget preparation procedures, its appendices, submission date, and accompanying data by the deans and the directors concerned, and under the supervision of the Financial Director, no later than November of each year so that the Board of Trustees may endorse it one month before the start of the University fiscal year.
2. After discussing it with the Board, the President shall present the draft budget to the Board of Trustees for endorsement one month prior to the start of the fiscal year, and then he shall submit it to the Higher Education Council for approval.
3. If the annual University budget is not approved before the beginning of the fiscal year, expenditure shall continue in monthly appropriations of which the President shall issue payment orders in the ratio of (1:12) of the budget of the previous fiscal year to cover the recurrent expenses and the rotated financial obligations provided that amounts spent in this manner shall be reimbursed from the new endorsed budget.

Article 11

Subject to Article (12) of this Bylaw, no allocations shall be utilized in the budget or its annexes other than for the purposes specified therein in such budget or annexes.

Article 12

During the fiscal year, additional allocations may be assigned to the budget annex in cases determined by the Board of Trustees, provided that they follow the same procedures and stages when the annual University budget is prepared, organized and endorsed with the exception of the provisions pertaining to submission dates.

Article 13

Allocated funds may be transferred according the following powers:

1. From one chapter to another by a decision of the Board of Trustees upon the recommendation of the President.
2. From one section to another within the same chapter by a decision of the Board of Trustees upon the recommendation of the President.
3. From one article to another within the same section by a decision of the President upon the recommendation of the President Assistant, the dean, or the competent director.
4. In all cases of fund transfer as stated in this Article, the Financial Director shall be consulted wherein the transfer does not conflict with the financial obligations incurred by the budget, and to ensure that there is sufficient savings permitting transfer.

Article 14

Savings realized in the budget of any year shall be utilized to finance operational and capital offsets in the budget of the following year, and it shall be entered under (former financial savings).

Article 15

Revenue received for any previous fiscal year shall be credited to the current fiscal year. Expenditures committed in any previous financial year and not paid to the beneficiaries during that year shall be credited to the current year's budget under the entry of (previous commitments).

 

 

Article 16

The expenditure shall be spent within the budgeted allocations, based on financial orders issued by the President or his authorized representative in writing.

 

Chapter 4

Expenditure

Article 17

1. The President shall issue the instructions concerning procedures for disbursement, auditing of transactions, division of expenses, the nature of the expenses, clarification of supporting documents for disbursement, and the manner of organizing and preparing the receipt vouchers.
2. Disbursement is performed according to financial documents they have been audited and authorized by the signature of the Financial Director as appropriate.

Article 18

1. Salaries, allowances and wages shall be paid three days before the end of each month. The President, in cases he deems fit, may pay them beforehand.
2. Salaries and allowances of the delegates in scientific missions or training courses abroad shall be paid in accordance with instructions issued by the Board of Trustees for this purpose.
3. University contractors and the seconded staff may be paid their deserved full summer vacation salaries, allowances, bonuses, compensation, and vacation allowances on the onset of or within the summer vacation, provided that their contracts or seconded loans end by the end of summer vacation, they have fulfilled their obligations to the university, and they have completed the clearance procedures as required. Furthermore, vacation allowances can be paid to those whose services have ended. The President may deduct part of these allowances to secure any unforeseen obligations on the part of any employee.

Article 19

Value of foreign purchases shall be paid abroad by letters of credits, money transfer, and electronic cards. Transfers may be made in one payment or payments to the account in advance provided that guarantees are taken to ensure the delivery of the purchases within the prescribed specifications and the specified times.

Article 20

1. No expense may be disbursed unless the commodities are supplied or the task is carried out and the documents that reinforce disbursement of the expense are submitted, with exception of the following cases:
2. The payment scheduled in advance in accordance with any contract or agreement in exchange for an advance payment guarantee.
3. Advances scheduled for emergency purposes.
4. Training fees, subscription fees for periodicals and magazines, contributions to local, regional and international organizations and associations and refundable insurances.
5. Expense shall be paid with a check, bank transfer, electronic card, or letter credits.

Article 21

If it is not possible to consolidate the payments or expenses which exceed one hundred (100) JD in documents or receipts for any reason, the person who made the expenditure must submit a written certificate with his signature showing the amount of this expenditure and that it is paid for the benefit of the university or for related works. Such testimony shall be certified by the President and shall be permitted in exceptional or extraordinary cases and the same person shall not repeat it without justification accepted by the Financial Director.

Article 22

The President shall issue instructions specifying the persons authorized to sign checks, remittances and documentary credits issued by the University, and their powers and the categories of their signatures.

 

Chapter Five

Revenue

Article 23

The Financial Director shall prepare the forms of major and minor receipts and vouchers with specific financial values as appropriate.

Article 24

Fund shall be credited to the University's account under official receipt vouchers; the payer shall be given a copy thereof. All receipts of such funds shall be recorded in the appropriate chapter or article pertaining to such accounts in the general budget for the current fiscal year. The President shall issue instructions of the procedures for collecting, recording, keeping and depositing such funds.

Article 25

1. University funds shall be deposited in a private account in banks approved by the President, and disbursement from this account may be carried out by the signature of the President, or his authorized representative, on the checks and orders directed at the banks. However, it is not permissible to use the university's money after collecting it and before depositing it for any reason.
2. The President shall limit the maximum cash amount permitted to be kept in the treasury of the Financial Department.
3. Deferred checks are deposited for their maturity in the bank for their collection.
4. Notwithstanding the provisions of paragraph (b) of this Article, the Finance Department shall reserve the right to retain any amount of money, if it is not possible to deposit the amount in the approved bank due to the reception of the amount by the university after the end of the banks' normal working hours, provided that the concerned person obtains a written approval from the Financial Manager to retain the amount, and that the amount shall be deposited with the Bank on the following working day.

Article 26

Money credited to the University account shall be returned to the payer in the following cases:

1. If approved by the University regulations and the instructions and decisions issued thereunder.
2. If the money has been obtained unlawfully or wrongly, it shall be refunded in this case with the approval of the Financial Director and according to the established instructions of the University if it does not exceed (2500 JD) two thousand and five hundred Dinars. If the amount exceeds that, it shall be refunded with the approval of the President upon the recommendation of the Financial Director.

 

Chapter Six

Advances and Trusts

Article 27

The President shall be authorized to issue a financial advance for any of the following purposes:

1. An advance for a scientific mission, training course, health insurance, dissertation printing cost, travel ticket expenses or other expenses determined in accordance with the regulations and decisions in force at the University, provided that the advance payment is repaid from the amounts due to the person who has received the advance.
2. A salary advance for newly appointed faculty members at the University during the first two months of their appointment, provided that the advance does not exceed twice their monthly salary, and shall be repaid from their salaries in six installments starting from the month following the date the advance is paid.

Article 28

1. The President may, as appropriate, issue a permanent or temporary advance to any of the employees of the University upon the recommendation of the President Assistant, and within the budget allocations, on condition that it is spent for the official purposes, as follows:
2. An advance of permanent expenses not exceeding (300 JD) three hundred Dinars, for those whose work requires continuous petty cash expenses. It is repaid under the invoices or approved claims or documents.
3. An advance of temporary expenses for purchases or services not exceeding (500 JD) five hundred Dinars and it payable after the end of the purchase or the performance of services under bills, receipts or enhanced documents.
4. An advance of permanent expenses to the President Assistant not exceeding 2000 JD two thousand Dinars payable periodically under invoices, approved requests or documents.
5. The Dean of Scientific Research may recommend to the President to issue a scientific research grant, from the allocated scientific research fund, to any of the researchers who have obtained financial support for their research in accordance with the regulations and instructions in force at the University, provided that the amount does not exceed (2500 JD) two thousand and five hundred Dinars, and it shall be duly repaid.
6. In special cases, the President may approve the disbursement of a temporary advance in excess of the amounts provided for in item (2) of paragraph (A) of this Article.

Article 29

The employee to whom the advance payment has been made shall be liable for the value of the advance from his or her own money. He or she shall prove that the money has been spent for its intended purposes by means of reinforcing documents and receipts, and provide proof of its cash balance. The Financial Director or his authorized representative shall monitor the movement of this advance and verify that it has been used for its intended purposes.

Article 30

1. Taking into account what is otherwise stated in this bylaw, the advance payment shall be made before the end of the fiscal year. In case of non-payment, it shall be deducted from the salary of the beneficiary in one lump sum. If this is not enough, the advance shall be paid from the salary of the next month.
2. If the beneficiary of the advance is outside Jordan upon the due date of its settlement, it shall be directly paid upon his return.
3. A temporary advance shall be paid immediately after the end of the purpose for which it was disbursed. In all cases, the retention period of the advance shall not exceed one month from the date of its disbursement.
4. Upon termination of the service of the employee to whom the advance payment has been made, the advance or its balance shall be recovered at once.

Article 31

Any amount paid to the University not stated in its budget or received for the benefit of any other party, shall be credited to a trust account. Details of this amount shall be recorded in the Register of Trusts. This amount shall be subject to the provisions of the present bylaw in the manner of its reception, entry and the validity of its disbursement. As for other trusts that are received by the University under special conditions, they shall be subject, in terms of their return or disbursement, to those conditions, whether they were returned by themselves, or in a manner that fulfills the interests of the University.

Article 32

Any trust that is not claimed after five years from the date of its receipt shall be credited to the university account, provided that the owner of the trust is notified to retrieve it, an announcement is placed in a prominent place at the university, or by any other means determined by the president before the end of that period.

 

Chapter Seven

Account, Records, Forms & Cards

Article 33

1. With the approval of the President Assistant, the Financial Director shall determine types and forms of records, forms and cards that must be maintained, used and organized to verify and control financial affairs of the University in accordance with the established accounting principles.
2. University accounts shall be organized and the basis their bookkeeping determined according to an accounting plan consistent with the classification and numbering of the budget.

Article 34

Used bonds, forms, financial records shall be kept at the university for a period no less than seven years following the end of their use. They may be disposed of thereafter in accordance with the instruction issued by the President. Furthermore, he may consent to deliver any of these records and documents to the competent authorities for documentation.

 

Chapter Eight

Internal & External Audit and Reports

Article 35

1. The Department of Internal Audit and Control shall be established in the university, and it shall directly be accountable before the President. It shall supervise the implementation of the items of University budget ranging from revenues, expenses, contracts and obligations, and ensure the proper functioning of the procedures in accordance with the applicable bylaws and. It shall also ensure that financial operations are consistent with international accounting standards, and submit quarterly reports, as well as an annual report to the President.
2. The University shall maintain the accounts and financial transactions regulating it operation in accordance with the accepted accounting principles. The accounts and final reports extracted from them are subject to auditing by a legal accountant appointed by the Board for such purpose.

Article 36

The Director of the Internal Audit and Control Department shall discuss any possible violation with the concerned director prior to confirming it as a violation and including it in the reports of the department.

 

Chapter Nine

General Provisions

Article 37

1. The Financial Director shall submit to the president a financial report every three months showing the financial conditions of the University with respect to revenues and expenditures.
2. The President shall submit to the Council of the Board of Trustees the final financial report and the closing account no later than three months after the end of the fiscal year.

Article 38

The President shall determine, in accordance with instructions issued by him upon recommendation by the President Assistant, the positions for which the occupants are required to provide financial guarantees. The instructions shall specify the amounts and conditions of such guarantees.

Article 39

The Director of Finance and the Director of Internal Audit and control shall be provided with a copy of each contract or agreement, which imposes rights, duties or financial dues on the university for relying upon them in the implementation of that contract.

Article 40

A doubtful debt shall be written off at the end of the fiscal year in accordance with the following powers:

1. By a decision of the President, if the amount does not exceed (1000 JD) thousand Dinars.
2. By a decision of the Board of Trustees and with the approval of the Board, if the amount exceeds (1000 JD) thousand Dinars and does not exceed (5000) five thousand Dinars.
3. By a decision of the Board, if the amount exceeds (5000 JD) thousand Dinars.

Article 41

Any financial employee who has in his possession securities or documents with financial values belonging to the University shall secure them in the accredited bank or in a special safe at the university.

Article 42

In case of a shortage or a financial deviation or misappropriation of university funds or falsification of records and books, the employee in charge of such funds, records, books and bonds shall inform the financial manager who shall in turn inform the president so that he can carry out the appropriate measures.

Article 43

The President may approve disbursement of the following appropriations and issue the regulations that control their disbursement:

1. Scientific trips for students.
2. Hospitality expenses, concerts and events.
3. Scholarships and awards for outstanding students.
4. Conferences held within the university.
5. Attendance of conferences, travel allowances and daily-paid jobs.
6. Compensation for employees the nature of whose work requires disbursement.

Article 44

The Board of Trustees shall issue executive regulations required to apply this bylaw.

Article 44

The Board of Trustees shall take decisions concerning cases not stated in this bylaw.

 

 

Regulations for Tuition Refund at the American University of Madaba No (1) of 2020

Issued on the Basis of Article “10” of the Law of Jordanian Universities

No. 18 of 2018

 

Article 1 These regulations shall be named “Regulations for Tuition Refund at the American University of Madaba of 2020” and shall go into effect after they have been duly approved.

Article 2

 

The financial provisions stipulated in these regulations shall apply to students who withdraw after completing registration and paying all tuition fees in the following cases:

a) Deferment of study, semester withdrawal, and withdrawal from the University.

b) Withdrawal from one or more courses unless one or more courses have been added instead of the withdrawn courses.  

Article 3 

 

100% of only the tuition fees of registered credit hours shall be refunded to students who withdraw before the beginning of the semester, as posted on the University calendar, or the beginning of the drop/add period, after they have completed the registration process.

Article 4 

 

50% of only the tuition fees of registered credit hours shall be refunded to students who withdraw during the drop/add period, after they have completed the registration process.

Article 5 

 

The percentages mentioned in Articles (3) and (4) shall be refunded after calculating the discount granted on the credit hours fees, if any.

Article 6 

 

No refund shall apply to students who withdraw from all courses in a semester after the end of the drop/add period.

Article 7 

 

The refundable deposit shall be refunded to the student upon their withdrawal from the University and completion of the required acquaintance procedure.

Article 8 

 

Semester registration fee shall not be refunded in any case.

Article 9 

 

If a course has been cancelled by the university during the drop/add period; the student may register for another course instead. Should this be not possible, the tuition fees for the cancelled credit hours shall be carried over to the following semester.

Article 10 

 

These regulations shall be named “Regulations for Tuition Refund at the American University of Madaba of 2020” and shall go into effect after they have been duly approved.

Article 11 

 

These regulations cancel any previous regulations or Decisions in this regards.