Bylaws No. (1) of 2012

The American University of Madaba

Faculty Bylaws

Issued on the Basis of

the Higher Education Council Resolution No. (46) dated 29/1/2012

 

Article 1

These Bylaws shall be named “The American University of Madaba Faculty Bylaws of 2012”, and shall go into effect as of 29/1/2012.

Article 2

The following words and phrases shall have, wherever they appear in these bylaws, their specified meanings unless otherwise indicated in context:

University The American University of Madaba

Council University Council of Deans

President University President

Committee Appointment and Promotion Committee

Article 3 The Council forms from amongst its members a committee called “Appointment and Promotion Committee”, consisting of the President, as chair, and (6) members holding the rank of Professor, to deal with issues pertaining to faculty members in accordance with the stipulations of these Bylaws.

Article 4 University faculty members are appointed, promoted, tenured, granted sabbatical and unpaid leaves, delegated, seconded, transferred to a higher category within the same rank, their resignations accepted, and their services terminated by a decision issued by the Council upon a recommendation from the Committee and both faculty and department councils.3

 

Appointment and Tenure

Article 5 Faculty members to be appointed at the University shall have:

a) Obtained an academic degree or a professional certificate in their fields of study that qualifies them to teach at the University, provided that such a degree or certificate was preceded by the General Secondary School Certificate or its equivalent and the Bachelor’s degree;

b) Obtained the academic degrees referred to in (a) of this article through regular study requiring full attendance in recognized universities;

c) Competence to take up university tasks;

d) Physical fitness, as per a medical report issued by the medical authority accredited by the University; and

e) No previous conviction of misdemeanor or felony encroaching upon honor, dignity, and public rules of conduct.

Article 6

Instructors to be appointed at the University, except for those to be appointed in the Faculty of Arts and Design, shall have:

a) Obtained the Master’s degree or its equivalent from a recognized university in the field of study in which they are to be appointed; and

b) Worked after obtaining the Master’s degree for no less than three consecutive years in teaching at a recognized university or university institute and published at least one research article during that period.

Article 7

a) Assistant Professors to be appointed at the University shall have obtained the Ph.D. degree or its equivalent from a recognized university, or a valid professional or technical certificate in the field of study equivalent to the Ph.D. degree from a recognized academic or professional institution, and have at least one research article published or accepted for publication in an accredited journal after obtaining the Ph.D. degree.

b) Taking what is stipulated in paragraph (a) of this article into consideration, Assistant Professors to be appointed in the Faculty of Arts and Design or the Department of Architecture shall have produced, after obtaining the degree, at least one object d’art or work of architecture that meets the criteria to be met in the objects d’art or works of architecture accepted for the purpose of promotion.

Article 8

Associate Professors to be appointed at the University shall have:

a) Obtained the academic degree stipulated in Article (7) of these Bylaws;

b) Held the rank of “Assistant Professor” for at least (5) years at a recognized university or professional or technical institute at the university level; and

c) Published valuable research leading to the advancement of knowledge, provided that this research was carried out after obtaining the academic qualification stipulated in Article (7) of these Bylaws, meet the requirements and specifications required by the University 4

for promotion to the rank of ‘Associate Professor’, and be evaluated in accordance with the procedures followed by the University.

Article 9 Professors to be appointed at the University shall have:

a) Obtained the academic degree stipulated in Article (7) of these Bylaws;

b) Held the rank of “Associate Professor” for at least (5) years at a recognized university or scientific institute at the university level; and

c) Published, while holding the rank of ‘Associate Professor’, valuable research leading to the advancement of knowledge, provided that this research meet the requirements and specifications required by the University for promotion to the rank of Professor, and be evaluated in accordance with the procedures followed by the University.

Article 10 a) If a faculty member is appointed at the University in accordance with these Bylaws, the maximum probation period based on the academic rank at which they are appointed shall be as follows:

- Six years for the rank of ‘Instructor’.

- Eight years for the rank of ‘Assistant Professor’ or ‘Associate Professor’.

- Three years for the rank of ‘Professor’.

b) If a faculty member was appointed prior to the issuance of these Bylaws, the maximum period of their probation shall be calculated as of the date of issuance of these Bylaws, provided that their previous period prior to the issuance of these Bylaws is counted.

c) If a decision to grant tenure to the faculty member has not been issued during their probation period stipulated in paragraph (a) of this article, their service shall legally be considered terminated.

d) The Council may extend the probation period for any faculty member year by year for a period not exceeding (3) three years at most.

Article 11

a) In view of Article (10a) of these Bylaws, faculty members shall be considered for tenure status if they:

1- Are Jordanian;

2- Have been successful in teaching and university work;

3- Have been promoted to a higher rank at the University, unless they are instructors, in which case promotion is substituted for by transfer to category (A) of the rank of ‘Instructor’;

4- Have not received the penalty of ‘warning’; otherwise, their tenure is delayed for one year; and

5- Have not received the penalty of ‘ultimatum’; otherwise, their tenure is delayed for three years.

 b)

1. The President may, for reasons convincing to him, terminate the services of a faculty member during the probation period, provided that they are notified of this decision at 5 least three months prior to the end of their service. Such faculty members may not be reappointed at the University.

2. The President may, in cases he considers appropriate and justified, not abide by the temporal condition for notifying faculty members of the termination of their service stipulated in (b1) of this article.

c) Faculty members whose service at the University was not legally terminated may be reappointed, in which case they are placed on probation anew in accordance with these Bylaws.

Article 12 The probation period for faculty members shall be considered part of their actual service at the University.

Article 13 a) The annual increment for faculty members holding the rank of ‘Assistant Professor’ or higher shall be suspended by a decision issued by the Council if their published work acceptable for promotion has stopped for two years, unless they have been assuming an administrative position at the level of dean or higher during that period.

b) The faculty member’s service shall be legally terminated in any of the following cases:

1. If they are appointed at the rank of ‘Assistant Professor’ or ‘Associate Professor’ in accordance with the stipulations of these Bylaws but are not tenured within eight years of their appointment.

2. If they have been tenured but have not had a single article of research published or accepted for publication for the past five years, unless they have been assuming an administrative position during that period.

Transfer and Promotion

Article 14 Assistant and Associate Professors shall be transferred from one category to a higher one within the same rank when they have seniority in the category from which the transfer is requested for at least five years. Instructors, on the other hand, are required to have seniority in salary for at least six years after obtaining the academic qualification on the basis of which they have been appointed. In all cases, however, faculty members are required to have published research works during their actual service at the University, provided that they meet the conditions and specifications of research works required for promotion.

Article 15 a) Faculty members are promoted to the rank of ‘Associate Professor’ or ‘Professor’ if they:

1- Have had seniority in the rank from which they are to be promoted for at least five years, with at least three years of which at the University. This period may, however, be reduced to four years if the faculty member has accumulated twice the points needed for promotion.

2- Have been successful in teaching.

3- Have been successful in their relations with others in their university work.6

4- Have been active in community service and development.

5- Have, while occupying the rank from which to be promoted, had valuable research work in their field of specialization published, or accepted for publication, in accredited journals, provided that part of the research work has been published while they are at the University. Exceptional professional or artistic works undertaken while holding the rank may be considered as part of the scientific work accepted for promotion.

6- Have submitted scientific work that meets the minimum requirements for promotion established by the Council.

b) 1. Taking the promotion regulations into consideration, the Council takes a decision concerning promotion in view of the results arrived at in the referees’ reports.

2. Should there be a discrepancy in the referees’ reports and recommendations, the Council may take the decision that it deems appropriate concerning promotion.

Article 16 The Council may, on the basis of a recommendation submitted by the President, name a faculty member as ‘Honorary Professor’ if they have spent at least fifteen years in the service of the University while holding the rank of ‘Professor’, have contributed during their work at the University exceptional services leading to its growth and development, and if their services ended as a result of their becoming seventy years old or upon their own request. The honorary professor keeps all their academic rights, and benefits from all services offered by the University. The University, on the other hand, may benefit from their experience in teaching and supervision, among others, against a remuneration determined by the President.

Faculty Tasks

Article 17 Faculty members are entitled, in their academic work, to full freedom of thinking, expression, publication, and exchange of ideas, as long as these activities are in line with the effective laws and bylaws.

Article 18 a) The tasks of University faculty members include:

1- Teaching and evaluation.

2- Undertaking theoretical and applied research and studies.

3- Community service and development.

4- Supervising university dissertations, student research articles, reports, social and scientific activities, and providing proper directions to them.

5- Full attendance to their academic duties in serving the University.

6- Academic advising.

7- Participation in University councils and committees, and in those where the University is involved.7

8- Any other matters they are requested to participate in as part of their service to the University.

b) Faculty members are not allowed to accept any work outside the University before obtaining prior written approval from the President, upon a recommendation from the dean of the faculty and in accordance with special regulations issued for this purpose.

Article 19 a) The number of weekly working hours for faculty members shall be (40) hours, distributed among teaching, scientific research, community service and development, and the other university tasks. The faculty tasks shall be determined by the department chair and the faculty dean, and their performance is subsequently evaluated in view of their productivity.

b) Taking what is stated in paragraph (a) of this article into consideration, the maximum teaching load for faculty members shall be (9) nine credit hours for the Professor, (12) twelve credit hours for the Associate and Assistant Professors, and (15) fifteen credit hours for the Instructor.

c) The President may reduce the teaching load for the faculty member who assumes academic or administrative responsibilities in accordance with special regulations issued by him.

Vacations and Leaves

Article 20 a) The annual vacation for faculty members shall be as follows:

1- Eleven weeks for faculty members.

2- Eight weeks for faculty members assuming administrative responsibilities.

 

b) The annual leave stated in paragraph (a) of this article shall be distributed among semesters, and it may not be carried over to the following year.

c) Faculty members assigned a teaching load in the Summer Session shall be considered as full-time faculty members for the purposes of holding department and faculty council meetings.

d) The President may assign work to faculty members during their annual vacation.

Article 21 a) Tenured faculty members holding the rank of ‘Professor’ or ‘Associate Professor’ may be awarded a sabbatical leave for a whole year, undivided or divided into two semesters, for every six years spent in University service, provided they submit an outline of the scientific, professional, or artistic project(s) they would undertake during the leave. In their sabbatical leave, faculty members shall receive their salaries along with all allowances.

b) Faculty members who have been awarded sabbatical leaves may, upon the consent of the President, work during their sabbatical leaves in universities or scientific research centers, or related institutions, within and without Jordan.

c) Sabbatical leaves are considered as actual service for all purposes except counting them for the purpose of getting another sabbatical leave.8

d) The faculty member who has been awarded a sabbatical leave shall submit to the dean of their faculty, upon the end of that leave, the scientific or artistic work(s) they have completed during the leave to be evaluated by the Scientific Research Council in view of the principles laid out in the original outline mentioned in (a) of this article. The work(s) and the evaluation shall then be forwarded to the President for approval. Should they not be approved, all amounts of money paid by the University shall be recovered, and the sabbatical leave shall be considered taken without counting it for the purposes of promotion, end-of-service gratuity, saving, or for fulfilling the temporal requirements for getting an alternate assignment or another leave.

e) Resignation of a faculty member from work at the University while on a sabbatical leave or before the elapse of one year of actual work at the University after the end of the sabbatical leave shall not be accepted unless the whole amount of money paid to them is recovered. In this case, the sabbatical leave shall not count towards the end-of-service gratuity and saving.

Article 22 a) Tenured faculty members may, after spending at least five years of work at the University, be awarded a leave without pay for one semester or one year, subject to renewal, provided it does not exceed five consecutive years. They may not be awarded such a leave again, according to this article, unless twice the duration of the previous leave has elapsed.

b) A faculty member who is appointed as president of a Jordanian university is exempt from the temporal condition referred to in (a) of this article.

c) A faculty member who is appointed as a cabinet minister is exempt from the tenure and temporal conditions.

d) In special cases, however, the President may, at his discretion, grant a faculty member an exigent leave without pay for a period not exceeding two semesters.

e) Unpaid leaves granted to faculty members may not count as part of the actual service at the University for the purposes of receiving a sabbatical leave, promotion, end-of-service gratuity, and saving, but they count towards seniority in salary only if the leave is spent at a university or university-level scientific institute recognized by the University.

Article 23 The President may, upon consultation with the faculty dean and department chair, grant faculty members a leave not exceeding fifteen days to perform Hajj (Pilgrimage to Mecca), provided that this leave is granted only once throughout their work at the University.

Article 24 Sick and exigent leaves and the conditions under which they are granted shall be defined by regulations issued by the President.

Delegation, Alternate Assignment, and Missioning

Article 25 Faculty members may be delegated to perform the tasks of another job inside the University.9

Article 26 a) Tenured faculty members may be loaned to another university, government department or an international organization for one semester or more, provided that the duration of the loan in any case does not exceed three years. The same faculty member may not be loaned another time until the elapse of twice the duration of the previous loan.

b) Taking the provisions of paragraph (c) of this article into consideration, the period of the loan of a faculty member is considered part of their actual service at the University for the purposes of promotion, end-of-service gratuity, saving, and the sabbatical leave.

c) No salaries, allowances, expenses, or any other costs, whatever their type or reason, shall be carried by the University during the loan period, including the end-of-service gratuity, the University contribution in the savings fund and social security.

Article 27 a) Faculty members may be sent on scientific missions outside the University by a decision issued by the President upon a recommendation from the faculty council and department council. The period spent on the mission is considered part of their actual service at the University for the purposes of promotion, end-of-service gratuity, saving, and the sabbatical leave.

b) The President shall issue, upon consultation with the Council, the necessary regulations to organize matters related to missioning, including the financial matters.

Visiting Professors and Lecturers

Article 28 a) Faculty members may be employed on a contract basis or against a monthly stipend at the rank of Visiting Professor, Visiting Associate Professor, or Visiting Assistant Professor if they have:

1. Obtained the academic degree stipulated in Article (7) of these Bylaws.

2- Held the academic rank at a university recognized by the University and met the conditions of the rank at the University.

b) The services of the faculty members appointed in accordance with the provisions of paragraph (a) of this article shall not be considered for the purposes of promotion, end-of-service gratuity, saving, and housing.

Article 29 The President may, upon the recommendation of both the faculty and department councils, approve the appointment of full-time lecturers to work at the University in accordance with the conditions he deems necessary to be included in the contract.

Article 30 Full-time lecturers appointed at the University may be appointed as faculty members if they hold the Ph.D. degree or its equivalent, meet the conditions for appointment stipulated in Article (5), and have published at least two research articles while working at the University. Their services at the University as well as the research articles they have published while serving as full-time lecturers at the University may be considered for promotion.10

Article 31 a) The President may, upon the recommendation of the faculty dean in consultation with the department council, appoint part-time lecturers for teaching or training jobs at the University for a semester or more, in accordance with instructions issued by the President.

b) The President may invite people from outside the University to deliver lectures or to conduct research, teaching, or training at the University for a specified period of time, in accordance with instructions issued by him.

c) The President may give permission to people or local authorities to offer voluntary services to the University in accordance with regulations issued by him for this purpose.

Termination of Service

Article 32 a) The faculty member’s service at the University shall be terminated as of the date specified in the decision issued for this purpose, or the date of the occurrence of the event upon which the service is terminated, in each of the following cases:

1- Acceptance of resignation.

2- Completing 70 years of age, in which case the faculty member’s service is terminated as of the end of the academic year in which they become 70 years old.

3- End of service by law due to not getting tenured.

4- Job loss.

5- Termination of contract.

6- Dismissal from service.

7- Expulsion.

8- Losing one of the appointment conditions mentioned in these Bylaws.

9- Decease.

b) If the faculty member’s service ends due to decease, the University shall immediately pay their salary and allowances for the month in which they have died, in addition to their salary and allowances for the following month.

c) A faculty member whose service at the University ends due to their completing the age of 70 years may be reappointed on a contract basis as a full-time lecturer in accordance with regulations issued by the President for this purpose.

Article 33 a) A faculty member shall submit their resignation in writing to the dean of their faculty at least (3) months prior to the beginning of any academic semester. The President, however, may not abide by this temporal condition if there is a justification for that.

b) The faculty member shall be notified of the decision concerning their resignation within a period not exceeding (8) weeks of its submission date; otherwise, it shall be considered denied.

c) The faculty member who has submitted their resignation shall continue doing their work until it is accepted; otherwise, their job is considered lost.11

Article 34 Faculty members lose their jobs if they absent themselves from work without an excuse acceptable to the Council for more than three consecutive weeks, in which case they may not be reappointed at the University.

Violations and Disciplinary Measures

Article 35 Faculty members shall carry out their duties and tasks, abide by the effective laws, bylaws, regulations, and decisions, and refrain within this context from doing the following acts, which are subject to punishment:

a) Working outside the University without obtaining the written consent of the President.

b) Carrying out any deed contradicting their university duties and tasks.

c) Getting involved in any partisan, sectarian, or factional activities within the University.

d) Serving as members of councils of institutions and boards of directors of companies, unless they are delegated by the University or have received its consent.

e) Committing any act that may harm the reputation of the University or any of its employees.

Article 36 If a faculty member violates the effective laws, bylaws, regulations, and decisions, they shall be subject to any of the following disciplinary measures:

a) Forewarning: If this penalty is imposed on a faculty member twice in three consecutive years, it shall be raised in the third time to the penalty of ‘warning’.

b) Warning: If this penalty is imposed on a faculty member, their promotion shall be delayed for two years as of the Council’s decision date to promote them, and their annual salary increment shall be suspended for the same duration if they hold the rank of ‘Professor’. If this penalty is imposed twice in five consecutive years, it shall be raised in the third time to the penalty of ‘ultimatum’.

c) Ultimatum: If this penalty is imposed on a faculty member, their promotion shall be delayed for four years as of the Council’s decision date to promote them, and their annual salary increment shall be suspended for the same duration if they hold the rank of ‘Professor’. If they commit any violation thereafter, they shall be referred to the Disciplinary Council.

d) Dismissal from service, and receiving all their financial rights.

e) Dismissal from the University, along with depriving them from the University financial contribution to the savings fund. In this case, they may not be reappointed at the University.

Article 37 Taking the provisions of Article (35) of these Bylaws into consideration, the disciplinary penalties stated in Article (36) of these Bylaws shall be imposed by the following authorities:

a) The department chair may impose the penalty of ‘forewarning’.12

b) The faculty dean may impose the penalties of ‘forewarning’ and ‘warning’. Faculty members on whom the penalty of ‘warning’ has been imposed may submit an appeal to the President within seven days as of the date of notification.

c) The President may impose the penalties of ‘forewarning’, ‘warning’, and ‘ultimatum’.

d) The Disciplinary Council may impose any of the penalties stated in Article (36) of these Bylaws, in accordance with what it finds out to be suitable to the circumstances of the violation referred to it.

Article 38 a) No disciplinary penalty shall be imposed on a faculty member by anyone holding a lower academic rank, in which case the recommendation for imposing the penalty shall be referred to the holder of the higher academic rank having the right to impose it.

b) No disciplinary penalty shall be imposed, aggravated, or commutated before hearing the faculty member and allowing them to defend themselves in front of those authorized to look into the disciplinary procedures taken against them.

Article 39 a) The Disciplinary Council of First Instance shall formed by the Council from five University faculty members holding the rank of ‘Professor’, and on whom no penalty has been imposed, for a period of two years, subject to renewal. The Council shall appoint a chair to this Disciplinary Council from among its members. The Council may also exempt any of them from the membership of the Disciplinary Council or accept their request to be exempted.

b) The Appellate Disciplinary Council shall be formed by the Council from one of the Vice-Presidents, as chair, and four University faculty members holding the rank of ‘Professor’, and on whom no penalty has been imposed, for a period of two years, subject to renewal. The Council may exempt any of them from the membership of this Disciplinary Council or accept their request to be exempted.

c) The Council may appoint one or more standby members in each of the two disciplinary councils to substitute for any original member who absents themselves from the sessions of either of them with an acceptable excuse.

Article 40 Both disciplinary councils hold their meetings in response to a call from their chairs. The meeting is considered legal when all members attend it, and its decisions are taken by a majority of four out of five members, or a majority of three members provided the chair is one of them.

Article 41 a) A faculty member referred to the Disciplinary Council shall be provided with a copy of the violation declaration attributed to them. This copy shall be delivered to their workplace at the University or their place of residence at least seven days before the date of the session in which the violation is to be reviewed. The faculty member shall have the right to respond to that declaration in writing during that period.13

b) A faculty member referred to the Disciplinary Council shall have the right to review all papers contained in the declaration file, and to attend the Disciplinary Council sessions to defend themselves.

Article 42 a) The President may refer any violation involving a penal crime to the concerned attorney general to take legal action, and shall have to stop all disciplinary measures until the final judgment has been issued in the penal crime.

b) A judgment in the penal case entailing the faculty member’s non-responsibility or acquittal of the penal accusation shall not prevent the University from taking disciplinary measures against them according to these Bylaws.

Article 43 a) The President may suspend the work of a faculty member in any of the following cases:

1- If they have been referred to the Disciplinary Council.

2- If they have been referred to the attorney general at the request of the University.

3- If they have been referred to court as a result of committing any felony or misdemeanor encroaching upon honor, dignity, or public rules of conduct.

b) The President may determine the percentage of the salary and allowances to be paid to the suspended faculty member, provided it does not exceed 50%.

Article 44 a) The Disciplinary Council shall convene to look into the disciplinary case within a period of two weeks of the date of referring the case to it.

b) The sessions of the two disciplinary councils shall be confidential, including the session in which the decision is announced.

Article 45 The Council shall issue the necessary regulations to execute the articles of these Bylaws.

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This is to certify that the Board of Trustees of the American University of Madaba, on March 18, 2013 pursuant to its By-laws, with waiver of notice, adopted as follows:

Waiver, Consent and Approval

The American University of Madaba Board of Trustees hereby waives notice, affirmatively consents and approves the adoption of the following resolution:

RESOLVED, The American University of Madaba prohibits discrimination on the basis of race, colour, gender, sexual orientation, age, religion, national origin, physical disability, or veteran status in its recruitment, admissions, employment, evaluation, and advancement policies.

Article 1

These regulations shall be named “Regulations for Academic Scholarships at the American University of Madaba of 2019”. They shall go into effect as soon as they are duly approved.

Article 2

The words and phrases below shall have, wherever they appear in these regulations, their specified meanings unless otherwise indicated in context:

UniversityAmerican University of Madaba

CouncilCouncil of Deans

PresidentPresident of the University

BylawsAcademic Scholarship Bylaws of the University

DeanFaculty Dean or Dean of Student Affairs

DirectorDirector of a Department or Center

Worker

A tenured faculty member or employee or a contract

employee whose terms of appointment stipulate this status

Scholarship Recipient

A person from among the University’s full-time workers or

from outside the University, who is sent on an academic

scholarship by or through the University for a period

exceeding one semester, or four months, to obtain an

academic qualification or for training, whether at the expense

of the University or any other party for the benefit of the

University

Academic qualification

The academic degree or professional or specialized certificate

that a scholarship recipient is sent to obtain

 Scholarship Allowances

The allowances paid to the scholarship recipient by the

University or any other party for the benefit of the

University, including monthly stipends, air fares, tuition and

fees, living expenses, and any other allowances paid to them

or because of them for the duration of the academic

scholarship

 

Article 3

a) A scholarship recipient is sent to obtain an academic qualification by a decision from the Council upon a recommendation from the faculty council and the department council or the concerned Director.
b) A scholarship recipient is sent for training by a decision from the Council upon a recommendation from the concerned Dean or Director.
c) Duration of scholarship shall be determined by the Council in accordance with Article (8) of the Bylaws.
d) The duration of scholarship stipulated in Article (8) of the Bylaws may be extended for a period not exceeding one year by a decision from the Council in cases where the scholarship recipient and the institution in which they study present a justification for this extension.

Article 4

The scholarship candidate shall obtain admission into a recognized university included in a list of universities recognized by the University, upon satisfying all requirements of unconditional admission into that university, including language and entrance exams and prerequisites to start the study program of the degree they are sent to obtain, with the University not covering any of the fees or special expenses related to all requirements mentioned above.

Article 5

a) The scholarship candidate may be appointed as a Teaching and Research Assistant or a full-time lecturer for a period not exceeding two years, except in special extraordinary cases determined by the Council.
b) Appointment of the scholarship candidate shall not obligate the University to send them on scholarship. The final decision concerning the scholarship shall be looked into by the Council once all required conditions for the scholarship have been met.

Article 6

a) The scholarship candidate shall submit all required documents to the HR Department at the University seven working days prior to signing the scholarship contract to enable the University to take all required measures to have life insurance coverage for them.
b) The scholarship candidate shall be committed to paying any additional fees on the insurance policy resulting from what the insurance company may arrive at concerning any special issues related to the candidate’s health and/or living conditions within a period not exceeding one week upon the issuance of the insurance contract.

 

Article 7

Those who are committed to service at the University as a consequence of another scholarship may not be sent on another academic scholarship before the end of their commitment period, except in special cases determined by the Council upon a recommendation from the concerned faculty/department, in which case the aggregate period of scholarship shall not exceed five years, except in extraordinary cases determined by the Council.

Article 8

1. The scholarship allowances shall be as follows:
a) One-time roundtrip economy class airline tickets to the destination for the scholarship recipient, their spouse and two of their children under 18 years of age who will accompany them for the duration of the scholarship.
b) Tuition and fees.
c) JD 200 at the most to cover the cost of typing the dissertation.
d) A monthly stipend as follows:
- JD 1200 for married scholarship recipients and JD 1000 for single scholarship recipients in Group A countries.
- JD 1000 for married scholarship recipients and JD 800 for single scholarship recipients in Group B countries.
e) Scholarship recipients shall be given a one-time lump-sum payment equal to a full- month stipend as stipulated in paragraph (d) of this article to cover emergency expenses if the scholarship is covered by the University.
f) Scholarship recipients shall be given an advance of JD 700 for married persons and JD 400 for single persons to cover medical insurance. This advance shall be settled annually against official receipts of payment.
g) If the course of study required the scholarship recipient to come to Jordan or to travel to any other country to conduct further studies or research to satisfy some requirements of the study program, and if this travel requirement was recommended by the competent authority in the university at which the scholarship recipient is enrolled and approved by the Council of Deans upon a recommendation from the concerned Dean/Director, or from the sponsor (when it is not the University), the scholarship recipient shall continue to receive their monthly allowances in addition to a roundtrip economy class airline ticket to him/her only.
2. a) Scholarship candidates may relinquish all or part of the scholarship allowances stipulated in this article of these regulations in return for lowering the required mortgage, provided that their commitment to work at the University upon completion of the study program be not affected.
b) Should the scholarship candidate relinquish all of the scholarship allowances, they shall provide the University with a guarantee bond or mortgage bond covering scholarship duration and period of required commitment to work at the University, with the amount being determined by the Council provided, it be not less than JD 30,000.
3. The scholarship recipient who is sent to a local university and therefore keeps working at the University shall receive their salary that they deserve in addition to tuition and fees and an amount of money not exceeding JD 200 to cover the cost of typing the dissertation.

4. The countries to which scholarship recipients are sent are divided into two groups for the purpose of determining the scholarship allowances:

Group A: USA, EU countries, Canada, Japan, Australia, New Zealand
Group B: Other countries including Jordan

Article 9

a) For the purpose of the annual renewal of the scholarship, the Human Resource Department shall send the ‘Scholarship Renewal Form’ to the scholarship recipient two months prior to the end of each year of the scholarship and request them to provide the concerned Dean or Director with a progress report from their academic adviser, showing their academic status, and to attach their academic transcript, if applicable, with the report.
b) The documents referred to in item (a) of this article, in addition to the scholarship recipient’s study evaluation form used for the purpose of scholarship renewal, shall be sent to the concerned Dean/Director to comment on the scholarship recipient’s academic progress.
c) Scholarships shall be renewed annually for the legal duration of the scholarship by a decision from the Council on the basis of a recommendation from the concerned faculty and department councils or Director.

Article 10

Taking into consideration what is stated in the Bylaws, the extension procedures upon the end of the scholarship’s legal duration shall be taken in accordance with the procedures referred to in Article (9) of these regulations. A decision from the Council concerning the extension of the scholarship shall be issued upon a recommendation from the concerned faculty and department councils or Director.

Article 11

In case of the Council’s approval to offer a loan to the scholarship recipient:
a) The scholarship recipient shall be obliged to submit an additional financial collateral equal to twice as much as the requested amount for the purpose of receiving the loan, provided that the scholarship recipient submit a letter from their academic advisor stating that they are about to complete their study during the period to be covered by the loan.
b) The loan shall be granted upon filling out the special form designed for this purpose in the Financial Department, including the necessary conditions and liabilities, and signing it by the scholarship recipient.

Article 12

a) Upon their return, the scholarship recipient shall submit a written application to the concerned faculty dean for appointment at the University.
b) The faculty dean shall forward the application to the concerned department to pass through the appointment procedures in accordance with the effective bylaws and regulations of the University.

 

Article 13

The duration of the work commitment period for the scholarship recipient shall be calculated upon their completing all requirements of the degree or certificate they were sent to obtain by the University as of the date of commencement of work at the University and submission of proof that they have obtained that qualification.

Article 14

The President and the deans shall be responsible for the execution of the provisions of these regulations.

Article 15

The Council shall decide on all cases not covered by these regulations.

Article 16

The Academic Scholarship Regulations No. (10) of 2012 and any other regulations or decisions contradicting with these regulations shall consequently be considered null and void.

Article (1)

These regulations are called “The dormitory regulations for female students of the American University of Madaba of 2018” and shall be effective as of the date of their approval by the University Council.

Article (2)

The following words and phrases wherever stated in these regulations shall have the meanings assigned to them below unless the context indicates otherwise.

UniversityAmerican University of Madaba

CouncilCouncil of Deans

PresidentPresident of the University

DeanFaculty Dean or Dean of Student Affairs

DirectorDirector of Student Housing

Housing

The building allocated by the University to accommodate

female students

student 

A female student accepted in the University and / or

studying at the University and living in the University

dormitory

student's guardian

The person named by the student and approved by the

University, the sponsor, or the embassy of the country

of which the student is a citizen.

 Scholarship Allowances

The allowances paid to the scholarship recipient by the

University or any other party for the benefit of the

University, including monthly stipends, air fares, tuition and

fees, living expenses, and any other allowances paid to them

or because of them for the duration of the academic

scholarship

supervisor

The female person employed for supervising students

and housing facilities

 Article (3)

A. Students are admitted to housing according to the following rules and procedures:
1. The student must be accepted or a regular student at the University enrolled in one or more courses.
2. She must be of well conduct.
3. The student must fill out the housing application form at the time determined by the University at the beginning of each semester.
4. Vacant rooms must be available in the dormitory
5. The student, or her guardian if she is a minor, must sign the housing application form accompanied by a commitment to abide by the provisions of the dormitory regulations and to reside in it.
6. The student must be free from infectious and mental diseases.
7. The student must pay the due housing fees within one week from the date of approval of the housing application and pay the required insurance.
8. Housing Priority should be given to Jordanian and non-Jordanian students whose family members reside outside the Kingdom.
9. In case the number of applications exceeds the number of vacant rooms in the dormitory, the Dean shall form a committee to determine the admission basis for housing and to study and decide upon the applications submitted.
10. The student must pay a non-refundable advance payment to reserve a room in the accommodation determined by a decision issued by the University in this regard, provided that such payment shall be considered part of the rent in the event of signing the lease agreement for the room.
B. The student’s residence in the dormitory shall be renewed on the following basis:
1. The student must fill out the application form for renewing residence in the Deanship of Student Affairs and submit the application to the Director during the last two weeks of each semester.
2. The Director shall issue a decision to renew the residence of the student in the accommodation according to available vacancies.
3. The student should be well-behaved during her residence.
4. The student shall pay the housing fees not later than two weeks from the beginning of the semester, otherwise the student shall be considered to have lost her right to housing.

Article (4)

The resident student must abide by the following regulations:
A. Quietness:
1. She must adhere to quietness in the dorm to create an atmosphere conducive for study and rest.
2. She must not cause disturbance in any kind or speak loudly.
3. She must abide by the regulations to watch television in the times and days allocated to it until 11 pm every day except in weekends and religious and public holidays.
B. Cleanliness and housekeeping:
1. Keep rooms clean and tidied up daily according to the general state adopted upon receipt of the room.
2. Use housing health facilities in the proper manner and keep them clean after each use.
3. Do not store foods in the bedrooms.
4. Do not use the outer edges of the windows to put collectibles and clothes.
5. Do not paste images and advertisements on the front of the housing, walls inside the rooms or public facilities.
6. Prepare snacks only in the housing and keep the kitchen clean after use immediately.
7. Preserve the tools of your housemates and don’t use them without prior permission.
C. Maintenance of furniture and housing assets:
1. The student must maintain the furniture in the room since it is considered under her personal custody; thus, it must be preserved.
2. The student must preserve her personal property and the Housing Department shall not be held liable for the loss of any of the property. Therefore, the student must observe the following:
a. Deposit money and precious jewelry in safe and appropriate places.
b. Do not leave the room door open during absence and during the night.
c. Do not leave your luggage, books, etc. at the end of each academic year due to maintenance work in the rooms and housing.
D. Good behavior within housing:
1. Do not verbally or physically abuse any person within the residence, whatever the circumstances.
2. Do not smoke inside the dormitory except in the designated places.
3. Adhere to the visitation times specified by the housing administration.
4. The student must observe the proper dress code inside the dorm and must not wander around outside the sleeping quarters in sleepwear.
5. Stay in the room during the allocated time for night inspection or you will be considered absent if you are outside the room at that time.
6. Obey the regulations and Supervisor’s instructions and treat them with respect in all circumstances.
7. Resort to the Supervisor or the Housing Director when confronted with any problem.
8. Do not cause damage to the dorm’s public facilities.
9. Receive parents and guests in the designated reception halls. Do not take them to the bedrooms.
10. Do not allow any visitors from outside the residence to be accommodated in the room reserved for the student.
11. Do not acquire flammable, toxic, harmful, narcotic or alcoholic substances of any kind, as well as any unauthorized printed or audiovisual publications or materials.
12. Every student is responsible for her private belongings. The University or the Housing Management is not responsible for the loss of any item and will not investigate incidents of theft except in cases where the student accuses someone she can identify.
13. Do not use heaters and clothes irons in the bedrooms. You may use them in the places designated for this purpose.
E. Adherence to the evacuation procedures of the residence
1. The student may stay outside the residence during the weekend and religious and public holidays, after filling out the form for this purpose with the Housing Administration.
2. The student may leave the residence during the week with the written consent of the Housing Administration.
3. The student must return to the dorm according to the specified declared and permitted dates.
4. In the event of the desire to participate in student trips, a student must inform the Housing Administration at least two days ahead of the trip date.

Article (5)

The Supervisor shall take appropriate measures in cases of illness and emergency and inform the concerned parties.

Article (6)

The procedures related to cultural and recreational activities in the student housing are organized as follows:
1. Students may not establish any activity inside the dorm except with the consent of the Housing Administration.
2. No activity may be advertised without consulting with the Housing Administration.
3. When establishing any activity within the residence, ensure that it may not cause disturbance to other students.
4. Students may establish any cultural, social or recreational activity in the facilities of the Deanship of Student Affairs and with the prior approval of the Dean.

Article (7)

A. In case of violation of the provisions of these regulations, the student shall be subject to the following disciplinary penalties:
1. Drawing attention
2. Warning of any level (first, second, final)
3. Denial of the exercise of housing activities for a specified period.
4. Charging for damaged items no less than their double costs.
5. Denial of residency in the dorm for one semester.
6. Final termination of residency in the dorm.
B. Drawing attention penalty is imposed by the Housing Director.
C. The Dean of Student Affairs, upon the recommendation of the Disciplinary Committee, may impose the penalties (2, 3 and 4) of this Article.
D. The President may impose the penalties (5 and 6) of this article on the recommendation of the Disciplinary Committee.

Article (8)

A. Housing fees are determined as follows:
1. The single room fee is set at JD 150 per month in addition to the sales tax and any amendments that may be made by a decision of the University.
2. The student shall pay the rent in advance for each semester and within one week from the date of approval of her application.
3. The student is obliged to pay a deposit of JD (100) which will be refunded to the student when she leaves the housing if she does not cause any damage to the housing property.
4. The housing fees may be refunded to the student who withdraws within two weeks from the beginning of the first semester or second or one week from the beginning of the summer semester according to the academic calendar at the time except for the advance payment.
5. A student who is admitted to the residence shall be entitled to stay there during the vacations during the semester.
6. The Council may amend the housing fees at least one month before the beginning of each academic year.
B. The student shall lose her right to housing and the refund of her rent if she is dismissed from the University for any reason whatsoever.

Article (9)

The President shall take whatever he deems appropriate in all cases not provided for in these regulations.

Article (10)

The Dean and the Director shall be in charge for implementing these regulations.